We need help from the members. Please consider taking part in the administration of the chapter. Below is a summary of the different positions that are available. If you don’t feel you have the time or skill to take a position, please consider being on a committee.
Here is a list of the positions that are up for election. I have added my estimate of the approximate time responsibilities for each position, not including the time for attending the functions. If you are interested in any of these positions call me or any one of the board members for more information. – Lou 433-1668
The Election for the Ann Arbor Board or Directors will be held on Friday, February 15, 2008 at 8:30 at the Grotto. The alternate date, if necessary is Friday February 29 at 8:30 at the Grotto.
SUMMARY OF OFFICER DUTIES
All officers are required to attend regular end special board meetings (usually one per month) and to recruit members for committees to handling the responsibilities of their offices. They are also responsible for training their successors.
Presides at general and board meetings; attends committee meetings (as ex-officio member) except Nominating and Ethics & Grievance committees; appoints chairpersons for special committees, with board approval attends regional council meetings and serves as a voting director on the regional council board; writes a positive message for each newsletter; sees that all International and chapter directives and resolutions are put into effect; is responsible for reading all International mailings and distributing material to appropriate chapter board members. (10 to 40 hour per month)
ADMINISTRATIVE VICE PRESIDENT
Assumes the President's duties In the case of absence or illness; oversees administrative activities and committees delegated by the President; assists in preparing agendas; attends regional meetings in the absence of the President; assumes duties of vacant board positions until the vacancy is filled. (10 to 20 hours per month)
VICE PRESIDENT OF PROGRAMS AND EDUCATION
Provides meaningful programs at general meetings, discussion groups, and discussion moderators training programs; assures that the chapter provides balanced programming oversees and coordinates all programming activities; attends monthly calendar planning meetings; provides clear, copy write-ups for the newsletter by the designated deadline; furnishes topics and moderators for discussion groups; other locations for discussions and seminars. (5 to 15 hours a month)
Maintains accurate records of all Board of Director and Business Meetings, both regular and special, maintains records of Chapter Bylaws and Standing Rules, and changes; secures an alternate to take minutes when absent; prepares agendas for meetings; is custodian for all records, except those assigned to others; maintains Manual. (3 to 8 hours a month)
Maintains accurate records of receipts and disbursements; makes all deposits and withdrawals; prepares monthly financial reports; balances monthly bank statement and retains all financial records; prepares annual tax forms (has not been necessary for many years-Lou) and financial statements; serves on the Budget & Finance Committee. (3 to 8 hours per month)
VICE PRESIDENT OF MEMBERSHIP
Processes new membership applications; collects dues which are turned over to the Treasurer; prepares receipts and sends international office dues and member Information on the appropriate forms keeps adequate stock of membership materials on hand; prepares list of new and renewing members for the newsletter, provides newsletter editor with updated addresses of new and renewing members. (3 to 8 hours per month)
VICE PRESIDENT OF FAMILY AND YOUTH
Plans and carries out all family and youth activities; attends all calendar planning meetings and coordinates with other directors to avoid overlapping of programs; obtains funds from the chapter board to help finance activities; submits moneys and vouchers to the Treasurer in a timely fashion; prepares write-ups for the newsletter by the designated deadline. (5 to 10 hours per month)
ADULT ACTIVITIES DIRECTOR
Plans and carries out all adult social activities; obtains locations for activities prepares concise write-ups for the newsletter by the designated deadline; attends all calendar planning meetings coordinates with other directors to assure a balanced program; submits moneys and vouchers to the Treasurer In a timely fashion; must receive board approval prior to making binding commitments. (2 to 5 hours each month)
Provides orientation for new and prospective members; welcomes new members and provides them with information regarding policies and activities; schedules monthly social functions end helps them become acquainted with the membership. (2 to 5 hours per month)
VICE PRESIDENT OF PUBLICATIONS AND COMMUNITY INVOLVEMENT
Responsible for presenting a favorable Image of PWP to its members and community through various media; provides chapter board and international VP of Public Relations with copies of all media releases about the chapter; plans functions and programs to involve members in charitable help for the community; prepares flyers for chapter functions for timely distribution. (3 to 10 hours a month)
Plans, composes, and prepares newsletter; sets and meets deadlines; verifies and edits contents of newsletter to conform to International standards; presents PWP in a positive manner; collects information and verifies that it is correct; handles newsletter advertising; arranges for printing and distribution. (3 to 10 hours a month)
ETHICS & GRIEVANCE CHAIRPERSON
Heads the E & G Committee which receives reports of unresolved complaints from any source regarding the ethics or behavior of any member where it may affect the welfare of another member or organization as a whole; presides over the meetings of the committee and any proceedings dealing with the disciplining members; reports committee findings to the chapter board and makes recommendations for action. (Less than an hour a month.)