Job Function:
To coordinate the activities of the athletic director and provide administrative support to the board in control of intercollegiate athletics.
Responsibilities include:
Coordinate the day-to-day activities of the athletic director, schedule the director's time effectively, exercising discretion and judgment as to priorities, organize background material and briefings; coordinate travel arrangements and prepare and reconcile expense reports as needed, prepare itineraries and ensure that files, materials and supplies are assembled; coordinate or review various internal and external communication including correspondences, publications, public relations, and committee reports, coordinate various meetings. Initiate correspondence and manage appropriate followup, communicate assignments on behalf of the director and monitor progress to ensure that deadlines are met; receive and respond to a vast array of inquiries and issues with tact, diplomacy and strict confidentiality; interact with Regents, Executive Officers, local, state, and federal government officials and their staff, community leaders, media, faculty, staff, students and visitors; review incoming mail with responsibility for preparation and coordination of responses by other staff members or offices as appropriate; represent the director as appropriate; prepare / coordinate the preparation of special and periodic reports as needed. Assist in the coordination of guest services for special venues and events.