CONSTITUTION
and BYLAWS
of the DENTAL MATERIALS GROUP of the
INTERNATIONAL ASSOCIATION FOR DENTAL RESEARCH
CONSTITUTION:
Name,
Objectives,
Membership,
Executive Committee,
Officers,
Dues,
Meetings,
Official Language.
BYLAWS:
Membership --
Eligibility, Privileges, Discontinuance, Reinstatement, Payment of Dues;
Executive Committee;
Duties and Terms
of Office of the Officers -- President, President-Elect, Secretary, Treasurer, Editor;
Standing Committees;
Duties of the Standing Committees
-- Program Committee, Committee on the Constitution and Bylaws, William Souder Award
Subcommittee of the IADR Science Awards Committee, Nominating Committee, Local
Arrangements Committee;
Election of Officers;
Changes in the Constitution and Administrative Bylaws; and
Dissolution.
CONSTITUTION
ARTICLE I: Name
The name of the organization shall be the DENTAL MATERIALS GROUP
OF THE INTERNATIONAL ASSOCIATION FOR DENTAL RESEARCH. The Dental Materials Group herein
will be identified as the DMG. The International Association for Dental Research herein
will be identified as the IADR.
ARTICLE II: Objectives
In addition to the objectives of the IADR, the further
objectives of DMG shall be: (1) To provide a forum for the exchange of technical
information in the science of dental materials; (2) To provide recognition for research in
dental materials; and (3) To promote cooperation in research on dental materials among the
dental profession, DMG Chapters, schools, industry, governmental agencies, and other
professional societies.
ARTICLE III: Membership
Section 1. Eligibility
Any individual shall be eligible for membership who is interested in
research in dental materials and conforms to recognized standards of professional ethics.
Section 2. Categories
2A. Active Members
Candidates who are active members of the IADR may become active
members of the DMG upon their written application to the Secretary. Membership shall
become final upon verification of membership in the IADR and payment of DMG dues.
2B. Affiliate Members
Eligible candidates shall make written application. Upon approval by
the Secretary and payment of DMG dues, the candidate shall become an affiliate member.
2C. Life Members
Any person who has attained the age of 65 and has been an active
member of the Group in good standing for at least 20 years is eligible for life
membership. An eligible member may request life membership upon written application to the
Secretary. Membership shall become final upon written approval by the Secretary.
Section 3. Chapter Membership
Members of the Dental Materials Group Chapters shall conform to the
membership statutes listed in Sections 2A, 2B, and 2C and shall be members of the Dental
Materials Group of IADR. DMG Chapters may also accept affiliate members who are
non-members of the DMG/IADR.
Section 4. Discontinuance of Membership
A. Discontinuance by Self-Termination
A member may terminate their membership by formal notice to the
Secretary of the DMG.
B. Discontinuance for Delinquency
Membership will be discontinued by the DMG if dues remain unpaid for
more than one year.
C. Discontinuance for Other Reasons
Membership may be discontinued by a two-thirds vote of the members
present and voting at the annual DMG business meeting, followed by notice to the member
from the Secretary that their membership has been terminated. A person whose membership is
thus discontinued may appeal the action at the next annual business meeting. Reasons for
this may generally pertain to unprofessional conduct.
ARTICLE IV: Executive
Committee
Section 1. Executive Committee
There shall be a governing body known as the Executive Committee of
the DMG and shall consist of (1) the officers of the DMG, (2) the President of each DMG
Chapter, and (3) the immediate two-past presidents of the DMG of IADR
Section 2. Executive Committee Operation
The Executive Committee shall represent the delegated powers of the
DMG. It shall transact all business of the DMG not otherwise provided for. A quorum for
the Executive Committee meeting shall be constituted by the presence of five members of
the Committee. All proceedings of the Executive Committee and all other DMG committees
shall be conducted according to Robert's Rules of Order.
ARTICLE V: Officers
Section 1. Officers
The officers of the DMG shall be President, President-Elect,
Secretary, Treasurer, and Editor. They shall also serve as officers of the Executive
Committee.
Section 2. Officers Terms of Office
The officers and other members of the Executive Committee shall be
elected by majority vote of the members and shall serve until their successors are elected
and installed.
Section 3. Officer Term Limitations
No officer or other Executive Committee Member shall be elected to a
single office for more than two consecutive terms.
ARTICLE VI. Dues
The annual dues for active and associate memberships in the DMG
shall be determined as follows: (1) recommended by an ad hoc committee consisting
of three active members, one of the three to be the Treasurer, the other two appointed by
the President; (2) approved by the Executive Committee; and (3) ratified by at least a
two-thirds vote of the members attending the annual business meeting. In the event that
the recommendations of the ad hoc committee are not approved by the Executive
Committee and/or ratified by the necessary vote of the membership, the annual dues shall
remain at the current assessed rate.
The annual dues for life membership in the DMG
shall be cancelled.
All dues and assessments shall be paid in US dollars.
ARTICLE VII: Meetings
Section 1. Annual Meetings
The group shall hold an annual meeting coincident with that of the
IADR and shall provide its own program as part of the IADR general meeting. A quorum
shall consist of twenty members of the DMG at the annual meeting.
Section 2. Special Meetings
Special meetings of the DMG may be held at a time and place decided
upon by a majority of the Executive Committee, or by a petition of 10% of the membership.
A decision to hold a special meeting must be communicated in writing to all members
forty-five days in advance of the meeting.
ARTICLE VIII: Official
Language
The official language of the DMG shall be English.
BYLAWS
NUMBER 1: Membership
Section 1. Eligibility
1A. Active Members
Active members must demonstrate an interest in research in dental
materials. This means that he/she: (1) is conducting or has conducted appropriately
related research, or (2) has presented scientific papers based upon research before
national or international meetings, or (3) has published one or more such scientific
papers based upon original research in scientific journals.
1B. Affiliate Member
Members of the IADR who are interested in dental materials but who
are not eligible for active membership can become affiliate members.
1C. Life Member
Members who qualify for life membership, have requested
consideration for life membership in writing to the Secretary, and have been approved by
the Executive Committee will become life members.
Section 2. Privileges
1A. Active and Life Members
Active and life members shall have all rights and privileges granted
under the Constitution and Bylaws.
1B. Affiliate Members
Affiliate members shall enjoy all rights and privileges within the
DMG except that they shall not be eligible for nomination, election, or appointment to the
Executive Committee in any capacity.
1C. Discontinuance
Any active member who has failed to pay dues by the end of the year
following the year in which they are due shall automatically forfeit membership in the DMG
and shall be notified in writing of the said forfeiture. The Secretary of the DMG shall
notify the IADR of such action.
Any active or life member of the DMG in good standing who fails to
pay dues to the IADR according to its Bylaws will automatically lose active or life
membership but retain affiliate DMG membership. They may appeal the action at the next
business meeting.
Any affiliate member who has failed to pay dues by the end of the
year following the year in which they are due shall automatically forfeit membership in
the DMG and shall be notified in writing of said forfeiture.
Section 4. Reinstatement
Any former member whose status has been terminated by nonpayment of
dues may be reinstated as an affiliate member at the discretion of the Executive
Committee, providing the dues delinquency is satisfactorily resolved.
Section 5. Payment of Dues
5A. New Members
New members admitted to the DMG must pay dues for the current year.
5B. Delinquent Members
Delinquent members will be notified of the delinquency by the DMG
Treasurer.
5C. Active and Life Members
Active and life members incur the additional responsibility
of dues
to the IADR.
NUMBER 2: Executive
Committee
Section 1.
Members of the Executive Committee must be active or life members of
the DMG.
Section 2.
The Executive Committee shall constitute the Executive Board of the
DMG.
Section 3.
The Executive Committee shall meet annually coincident with the IADR
meeting. However, additional meetings can be held, as necessary, in conjunction with a
Divisional meeting. Notice of such a meeting shall be given thirty (30) days in advance by
the President, to the members of the Executive. A quorum, as defined under Article IV,
Section 2, shall be present.
Section 4.
The Executive Committee shall authorize all expenditures and shall
take all reasonable steps to avoid indebtedness.
Section 5.
A majority vote of the Executive Committee shall govern, except
where otherwise provided. They shall have the power to overrule or modify the action of
any officer of the DMG.
Section 6.
The Executive Committee shall receive Committee reports and
recommendations and shall submit to the DMG in regular meetings such recommendations which
they have approved affecting the administrative policies or activities of the
DMG.
NUMBER 3: Duties and
Terms of Office of the Officers
Section 1. President
A. Shall preside at all meetings of the DMG and the Executive
Committee.
B. Shall be a member, ex officio, of all committees.
C. Shall make all appointments, committee or individual, not otherwise provided for as
required.
D. Shall appoint representatives in countries where needed to assist in the distribution
of information, acquisition of reports for the DMG Newsletter to be submitted to the
secretary, and perform other duties pertinent to efficient administration.
E. Shall serve for 1 year.
Section 2. President-Elect
A. Shall assist the President in the performance of his duties.
B. Shall preside at the DMG meetings when the President is absent.
C. Shall become President at the annual meeting following the one at which he is elected
President-Elect.
D. Shall obtain updated job descriptions from outgoing officers and committee chairpersons
and, upon leaving office, shall provide such descriptions to incoming officers
and
committee chairpersons.
E. Shall serve for1 year.
Section 3. Secretary
A. Shall keep the records of the DMG and of the Executive Committee,
and a current membership list as updated by the Treasurer.
B. Shall make an annual written report of the proceedings of the DMG to the Executive
Committee and the DMG.
C. Shall transfer to his successor all records and funds of the DMG in his possession.
D. Shall be responsible for writing and distributing the DMG Newsletter.
E. Shall perform such other duties as usually appertain to his office.
F. Shall serve for 2 years.
Section 4. Treasurer
A. Shall maintain the financial records of the DMG and submit an
annual written financial statement.
B. Shall be responsible for the collection and disbursement of all funds pertaining to the
operation of the DMG.
C. Shall transfer to his successor all records and funds of the DMG in his possession.
D. Shall perform such other duties as may pertain to his office.
E. Shall serve for 3 years.
Section 5. Editor
A. Shall be responsible for the microfilming of papers presented at
the annual meeting and for all matters pertaining thereto.
B. Shall serve for 5 years.
NUMBER 4: Standing
Committees
Section 1.
There shall be the following standing committees:
1. Program
2. Constitution and Bylaws
3. Souder Award
4. Nominating
5. Local Arrangements
Section 2.
No member will be appointed to a single committee for more than 3
years. The sole exception will be recommendations for membership in the William Souder
Award Subcommittee of the IADR Science Awards Committee.
NUMBER 5: Duties of the
Standing Committees
Section 1. Program Committee
A. Shall consist of three or more members, nominated by the
President and elected by the Executive Committee for a period of one year. If the Chairman
of the Committee so desires, he may solicit a former Program Committee member to serve in
an ex officio capacity.
B. Shall arrange a program for the annual meeting.
Section 2. Committee on Constitution
and Bylaws
A. Shall consist of three members, nominated by the President and
elected by the Executive Committee for a term of three years, one to be elected annually.
B. All matters concerning amendments, alterations or revisions shall be made in writing
and referred to this Committee for investigation and recommendation.
Section 3. William Souder Award Subcommittee of the
IADR Science Awards Committee
A. Shall consist of five members appointed by the IADR President
from a list of nominees submitted by the DMG President. Nominees will be the last five
award winners.
B. Shall elect the recipient of the Souder Award by a two-thirds majority vote and shall
make recommendations to the Executive Committee of the International Association of Dental
Research for action.
C. The Chairman of the committee shall be selected annually by the Secretary from the two
most senior members.
D. The Chairman shall serve as a member of the IADR Science Awards Committee upon approval
of the IADR President.
Section 4. Nominating Committee
A. The Nominating Committee shall consist of three immediate
past-presidents. The senior past-president shall serve as the Chairman.
B. The Committee shall submit names for at least 2 slates of nominees for officers and
Group representatives to the Executive Committee at least 120 days prior to the meeting.
Section 5. Local Arrangements Committee
Shall work with the Local Arrangements Committee of the Dental
Materials Group Chapter of the division in which the meeting is held to make arrangements
for activities of the DMG during the IADR meeting.
NUMBER 6: Election of
Officers
Section 1.
Upon receiving the selection of candidates for office made by the
Nominating Committee, the Secretary will send a ballot to each voting member of the DMG at
least 120 days before the next annual meeting.
Section 2.
The Secretary shall be responsible for counting the returned ballots
at least 30 days before the annual meeting and notifying the winning candidate.
NUMBER 7: Changes in
the Constitution and Administrative Bylaws
Recommended changes in the Constitution and Bylaws shall be
prepared by the Constitution and Bylaws Committee and reported to the Executive Committee.
If approved by the Executive Committee, the changes will be presented to the members of
the Dental Materials Group at least one month in advance other next annual meeting. The
changes will be put into effect on the affirmative vote of two-thirds of the members
present and voting at the annual meeting.
NUMBER 8: Dissolution
Provision
Upon dissolution of the Dental Materials Group, the Executive
Committee shall, after paying or making provision for payment of all the liabilities of
the Group, transfer all of the remaining assets to the American Fund for Dental Health.
Copyright DMG-IADR.
All rights reserved.
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