Rev. dwr 4 June 98
Minor additions, pfs 29 June 98
File last modified Thursday, 06-Aug-1998 19:19:23 EDT
For other MEC files, see the MEC Index page.
Every AUTHOR tag requires a SORT attribute. Some of these will have been automatically supplied. If itís necessary to add or modify one, enter what makes sense for an index entry. For example: <AUTHOR>Reginald Pecock</AUTHOR> gets a SORT attribute of "Pecock, Reginald" (without the quotes). In uncertain attributions, where a "?" precedes the authorís name, drop the question mark in the SORT attribute.
Some important points:
Multiple versions of a single work have conventionally been distinquished by parenthetical numbers, as:
Mandeville's Travels (1)
Mandeville's Travels (2)
Mandeville's Travels (3)
Mandeville's Travels (4)
Where a single work has been divided into several stencils (because the stencil refers to a publication covering several volumes, such as Sur.Soc.42, 67, 130), we have been using "part" to distinquish the otherwise identical titles. For example:
Memorials of Fountain Abbey, part 1
Memorials of Fountain Abbey, part 2
Memorials of Fountain Abbey, part 3
For titles in a series, see the examples under the Northern Homily Cycle, the South English Legendary, and the Primer entries.
It will be useful to examine the list of titles assigned to entries already processed. See the Hyperbib web site and browse by title, or go to an entry similar to the one youíre working on.
If there is one, supply the IMEV number (abbreviated as a BR number on the printout) within the INDEX element. Do not include "Suppl.", sometimes used by the MED, just the number (e.g., "83," "*79," or "123.5"). Save any unused BR numbers in the NOTE.
BR numbers with asterisks indicate "headless" poems, grouped together in the original BR Index. The BR Suppl. renumbers these in their proper order, so you must look at the conversion table on p. 502 of the Suppl. to get the new number. It will still have an asterisk, which we retain.
If there are multiple BR numbers, such as with a collection of poems, enter them all in numerical order within a single INDEX element, separated by commas (ignore, but retain, any asterisks); e.g., "65, *79, 123.5, 124, 365."
Enter any IPMEP number, usually a simple number but sometimes a number/letter combination (e.g., "374.A").
Enter the Severs Manual reference within the SEVERS tags (vol, section, item: "8.IV.123"). If Severs is not available, use WELLS (abbreviated "W" in print bib.). SEVERS and WELLS are mutually exclusive; only one of them can be used. Again, only numbers; no prefix such as "S" or "W." Save any unused Wells numbers in the NOTEs.
For multiple SEVERS numbers: If you have a string of references from the same volume and chapter, enter them as full references but with no separating punctuation. For example:
<SEVERS>9.XXIV.28 9.XXIV.29 9.XXIV.36 9.XXIV.44 9.XXIV.46 9.XXIV.48 9.XXIV.59 9.XXIV.72 9.XXIV.81 9.XXIV.90</SEVERS>
If there is a change in the volume or chapter number, use a semi-colon to mark that change. For example:
<SEVERS>9.XXIV.28 9.XXIV.29 9.XXIV.36 9.XXIV.44 9.XXIV.46 9.XXIV.48 9.XXIV.59 9.XXIV.72 9.XXIV.81 9.XXIV.90; 9.XXV.1 9.XXV.2 9.XXV.3; 10.XXVI.10</SEVERS>
If you make reference to a Severs page number, include vol. number, use "p.", use no spaces, and separate from the preceding reference with a semi-colon (even if same vol.), as:
<SEVERS>9.XXIV.28 9.XXIV.29 9.XXIV.36 9.XXIV.44 9.XXIV.46 9.XXIV.48 9.XXIV.59 9.XXIV.72 9.XXIV.120 9.XXIV.183 9.XXIV.195; 9.p.3192.</SEVERS>
In the web display, the repeating vol. and chapter numbers will be removed, with item numbers separated by commas. Users, though, will be able to search for any item with the full Severs reference.
The ordering of the bibliographic index elements is restricted by the DTD to INDEX, IPMEP, and then either SEVERS or WELLS. So if you enter SEVERS, youíll find that you can only enter IPMEP to its left, and so forth.
MS has two required attributes. The value of the REF attribute will usually be the initial, alphabetic part of the ms abbreviation. It cannot contain a space. So, if the ms is Hrl 226, "Hrl" will be the REF attribute value, and 226 (the shelf mark) is entered within the CITE tags. The REF value is an IDREF and it must match an ID in the manuscript library at the top of the document.
There are a few special values for the REF attribute:
The other attribute for MS is the PREF attribute, used to indicate preferred manuscripts
CITE is a required element within MS. Itís used for the ms shelf mark.
In most cases, the information in MS (the REF value plus CITE) will be repeated in MSGROUP and in ABBR, both discussed below. Often this information will be identical across all three elements, but this is not always the case. In some entries, these three elements contain different information. Common name manuscripts and those with two shelf marks are the most likely manuscripts to receive different treatment. (See the document HyperBibliography Manuscript References for more information.) And there are times when ABBR consists of a modern editor (such as Brunner or C&D), not a manuscript, and this information will not be entered within MSLIST (as CITE, or as an attribute to MS), but it will be included in the MSGROUP. See "Critical Editions" under MSGROUP, and ABBR below for more information and examples.
LALME is an optional element within MS. Keep quotations from LALME brief. Some examples of LALME element styling:
vol. 1. 111. LP 5130. Somerset.
vol. 1. 107. Hand B. NME.
vol. 1. 145. "MS in one hand." LP 7170. Gloucs.
vol. 1. 137. "Hand B, language 2, … Language from NW Suffolk." Suffolk.
vol. 1. 113 (five entries, q.v.). NME. [from: NHom.(3) Cec.]
vol. 1. 110 (two entries, q.v.). "Hand A. ff. 1r-8v." LP 4680. Warwicks. "Hand B. ff. 9r-22v." LP 4679. Warwicks. [from: PPl.A(1)]
vol. 1. 126. Various entries cover some portions of this material.
[this used in *War.Chanc.PRO ser.C 81 file 1367 no.40 [etc.]]
[cp. similar treatment of Will in Nicholas Testamenta]
There are two distinct, though sometimes confused, manuscript cases that need special treatment:
Cmb Kk.1.5 at Miracles and Prophecies of St. Thomas...
Petyt 511 at Mannyng, The Chronicle of England
BodeMus 116 at Mandeville's Travels (3)
Jes-O 29 at Poema Morale
Yk-M 16.K.12 at Marie de France, Fables
LdMisc 108 at several South English Legendary entries
For each stencil (within a single entry) where the ABBR has a parenthetical number, add an explanatory USE note. Several USE notes per entry may be necessary. A typical note might read: "There are two copies of this work in Eg 613, distinguished in the MED as Eg 613(1) and Eg 613(2). Eg 613(1) appears on fols. 7-12." Or "There are two copies of this work in Vernon, distinguished in the MED as Vrn(1) and Vrn(2); Vrn(1) is the preferred source." The last clause of this second example will not be applicable in all cases. For some examples, and models, see:
Metham, Prognostications Based on Christmas Day
Northern Homily Cycle: Mary Magdalene
Eg 613 at Poema Morale
Rolle, Ego Dormio et... [illustrates a complex LALME entry necessitated by this problem]
Trental of St. Gregory (1)
MSGROUP heading: Immediately to the right of the opening MSGROUP tag enter the ms abbreviation and its shelf mark (e.g., Hnt 689). This will serve in the web display as a heading for the MS group. In nearly all cases it will be equivalent to the content of the ABBR element. The exceptions to this are common name manuscripts and a few cases where modern editors are in ABBR (see also CITE above, and ABBR below). Put in a known ms abbreviation even if it is not included in the print bibís stencil.
For MSS with familiar common names (Vernon, Auchinleck, Fillingham, Thornton, etc.), retain only the common name abbreviation as the ABBR (<ABBR>Vrn</ABBR>), but in the MSGROUP heading supplement this with the Ďofficialí designation: "Vrn (Eng.poet. a.1)". See the document HyperBibliography Manuscript References for more details.
Documents will usually not have a MSGROUP heading; donít enter any text after the MSGROUP opening tag. The exception to this is when critical editions are included as ABBR within the stencil, as with, for example, (C&D), (Marsden), or (Walbran). The MSGROUP heading in these cases will be something like "Marsden (critical edition)". See "critical editions" below, and the entries "Rolls of Parliament Pertaining to a Petition of the Folk of Mercerye," "Rolls of Parliament Pertaining to an Agreement between Shipowners and Henry VI," and "Rolls of Parliament Pertaining to a Petition by Fountains Abbey to Henry VI" for examples.
For early print editions, see how Caxton, Fawkes, WdeW and others have been styled in entries already processed. The idea is to have the MSGROUP heading and the ABBR match exactly.
For editors of critical editions such as Brunner, C&D, and Wagner, which turn up parenthetically in the stencil (as ABBR), use as a MSGROUP heading a string such as "Brunner (critical edition)," or "Wagner (critical edition, based on Roy 17.B.43)." The point is that the first element should match the ABBR of the stencil. For further examples, see the entries at "The Vision of Tundale," "Lamentation of a Dead Sinner," "South English Legendary: Thomas Becket, Archbishop of Canterbury," "Richard Coeur de Lion," "Rolls of Parliament Pertaining to a Petition of the Folk of Mercerye." Note that this MSGROUP will have no corresponding entry in the MSLIST.
N.B. : When creating the MSGROUPs, remember that the order we put them in is the order which will appear, so put the preferred MS first, and then sort the others alphabetically by MS abbreviation after that. (It is possible to cut and paste these MS Groups once you have typed them.)
MSGROUP has an attribute VAR. The default value is "no" (VAR="n"). Switching this attribute value to "yes" (VAR="y") will cause a line to be inserted in the web display that follows all the stencils in the MSGROUP and reads: "See also Variants below." Use this when the MSGROUP manuscript is also listed in the VARGROUP.
Leave the spacing in WORK as is unless there is no space between a period (.) and "in" (e.g., RedBk.in RS 10 becomes RedBk. in RS 10). Parts of the WORK that are underlined in the print bib should be surrounded with <I> tags indicating italics. Often the entire work will be within <I> tags. Any periods ending italicized strings should be put within the <I> tags.
If the stencil begins with an asterisk (*), put this immediately after the opening <WORK> tag and before any following <I> or <AUTHOR> tags. See examples below.
If there is an AUTHOR tag in the stencil, it must have a SORT attribute value, and that value should be exactly the same as the SORT attribute of the AUTHOR tag at the beginning of the entry.
In CITE (within the MSLIST), it is possible to have two shelf marks: a current one and an older one, or an in-house shelf mark and a catalog number. For example, Trin-C MSS will have references such as <CITE>R.3.19 (599)</CITE>. Yet in the MSGROUP and ABBR, we will only give the first number: "<MSGROUP>Trin-C R.3.19<STG>...", and "<ABBR>Trin-C R.3.19</ABBR>." In general, the MSGROUP heading and the ABBR will usually match. The exceptions to this are common name manuscripts and a few cases where modern editors are in ABBR (see below). See the document HyperBibliography Manuscript References for more complete instructions on how to handle various manuscript collections.
If the ABBR includes a colon followed by an editor (Add 123:Halliwell), donít put a space before or after the colon. For example: <ABBR>Hrl 266:Huscher</ABBR>. In these cases, the editorís name is never included in MSGROUP or the MS attribute value.
Some stencil ABBRs actually refer to an editor of a modern critical edition and not a manuscript: e.g., (Wagner), (Leonard), (Thiemke), (Brunner), (C&D). In these cases, there will be no corresponding entry in the MSLIST, but there will be a heading entered in MSGROUP. See "Critical Editions" under MSGROUP above for more information and examples. Early printed books quoted by the MED are treated like manuscripts (cp. Caxton, Fawkes, WdeW, etc.).
For other examples of different treatment across CITE, MSGROUP, and ABBR, see CITE and MSGROUP above and the document HyperBibliography Manuscript References
See the Hyperbib Style Guide for complete details on styling references.
It will look something like: <USE>In A-E this stencil refers to <EDITION>Jane Doe, <I>A Book</I> (1996).</EDITION> 15-90.</USE>
** The STG ends at this point. Another STG may begin within the same MSGROUP,
** or the MSGROUP may end (with another following or not).
Remember, if a manuscript listed here also has a MSGROUP above, you will need to switch that manuscript's MSGROUP attribute VAR to "yes" (VAR="y").