University of Michigan / University Library / Visual Resources Online Project
Metadata Element Sets for Image Description
Metadata Element Sets for Image Description
Images within the Visual Resources Online Project are descibed at
two levels of granularity, the collection level and the item level.
The collection level record appears in the Library catalog and uses
standard MARC tagging. The item level record, itself, has three
components: the Work information, the
Source Document information,
and the Digital Document information.
The Collection Level Record
The following are the minimum elements a Project record should have.
Any valid MARC field may be added should the cataloger feel it is
appropriate, but these are the elements which will be used in cross
collection searching and display.
The Item Level Record
This record is used in the local database of the contributing
organization and its contents are used to build and
display the Visual Resorces Online access system information.
Not all records will have a full complement of elements. Elements
marked with a ¤ sign
are compulsory, the rest are optional.
It has Four components:
Record metadata
These fields include a unique ID for the record, the date the record was created,
last data the record was modified, and the name of the cataloger.
These fields describe the work being depicted in a visual document.
This definition conforms to the VRA use of the term.
Creator
¤Work title
View or detail information
Creation date of thing being depicted
Dimensions of thing being depicted
Notes
Topic/Subjects
Current owner/Provenance
Related work/Relationship Type
These fields describe the document that has been digitized
to create the image file being described.
- ¤Collection ID
- Collection creator
- ¤Collection name
- No. of images
- Link to finding aid
- Image creator
- Title from item being digitized
- Inscription and markings
- Repository
- Location of object
- Local location ID no.
- ¤Copyright
- ¤Usage restrictions
- ¤Access restrictions
- Series (Bentley only)
- Date of slide, photo, etc. that has been digitized
- Size " " "
- Notes regarding originating document
- ¤Form of source document (slide, dagguerrotype, etc.)
- Related works/Relationship (available negative, for ex.)
- Vendor/Publisher
- Vendor ID no.
- ¤Accession number
Comments
The Collection Level Record
- Main entry--may be title or creator (use with care)
if personal or corporate name is used in a 1xx field, authority'
control should be applied
- 256--Should read "Electronic image data" then, in parentheses, the size as linear feet or number of images
- 520--Scope of content, abstract
- 505--Contents list (optional)???
- 6xx--LCTGM terms, AAT terms?, Places (NAF authority), Building name
(established form), all creator names (established form), LCSH terms
suitable for describing the collection as a whole and also terms added
at discretion of cataloger to describe selected component parts of
collection
- 7xx--Established name forms for creators of component parts of collection
- 856--link to VRO thumbnail sets and/or link to Finding Aid
- 949/998--cataloger's initials (appears as 949 in OCLC, 998 in MCAT)
The Item Level Record
Work Information
VRA definition of work: "A Work is an object, i.e., any physical entity that exists or has existed at some time in the past or an ephemeral event
(happening, performance art) that may be captured in physical form as a visual document of the original work. Examples
include works of art, architecture, and artifacts or structures from material, popular, and folk culture. The Work
Description Categories are intended for description of the original object, work, or event that is depicted in the visual
document (e.g., photograph, slide, digital image) of that object, work, or event. The term "work" is used throughout to
refer to the object or event described."
Creator (maps to MARC 100, DC Creator) requires authority work in NACO
Image title (maps to MARC 245, DC Title): Refers to title of depicted work, i.e. the Parthenon, Elmo's Turkey Trot (1996) finish line
View or detail information (maps to 245 delimiter b, DC Description) terms like "West elevation", "detail" controleed term list to be adopted from LCTGM or created
Creation date of thing being depicted (maps to MARC 500 note, DC Date (qualified) or DC Description)
Dimensions of thing being depicted (maps to MARC 500 note, DC Description)
Notes (maps to MARC 500 note, DC Description)
Topic/Subjects (maps to MARC 6xx fields, DC Subject)
Current owner/Provenance (maps to MARC 561, DC Description?)
Related work/Relationship Type (maps to MARC 77x, DC Relation (qualified with relation type))
Source Document Information
(maps to MARC 534, DC Source)
- Collection creator
- Collection title
- No. of images
- Link to finding aid
- Title from item being digitized
- Inscription and markings
- Repository
- Location of object
- Local location ID no.
- Copyright
- Usage restrictions
- Access restrictions
- Series (Bentley only)
- Date of slide, photo, etc. that has been digitized
- Size " " "
- Notes regarding originating document
- Form of original object (slide, dagguerrotype, etc.)
- Related works/Relationship (available negative, for ex.)
- Vendor/Publisher
- Vendor ID no.
Digital Document Information
- Date of digitization (maps to MARC 260, DC Date)
- file name (HREF) (maps to MARC 856, DC Identifier after
manipulation by export program)
- Preferred citation (maps to MARC 524, DC Description?)
- Workflow status (maps to MARC 583, DC ?)
- Administrative and technical metadata to be decided
- Cataloger (maps to OCLC 949)
To Top of Page
This is an internal document of the Visual Resources Online Project.
Mail comments to
VIPTeam@umich.edu
The URL for this page is - http://www-personal.umich.edu/~jaheim/vro-mdelements.html
Last Updated 11/19/99
University of Michigan - University Library