F e d e r a l D e p o s i t o r y L i b r a r y P r o g r a m ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program ------------------------------------------------------------------------ October 15, 2002 GP 3.16/3-2:23/13 (Vol. 23, no. 13) ------------------------------------------------------------------------ 16th Annual Interagency Depository Seminar Announced for May-June 2003 The 16th Annual Interagency Depository Seminar will be held in Washington, DC from May 27 through June 4, 2003. The weeklong seminar will consist of an overview of various agencies' information products and activities as they relate to Federal depository libraries. The seminar is being presented by many Federal agencies, including: * Bureau of the Census · Patent and Trademark Office * Copyright Office · Government Printing Office * Library of Congress · and more to be announced. * Office of the Federal Register At the Interagency Depository Seminar, representatives from Federal Government agencies showcase their products and services. The seminar consists of presentations that focus on the content of and access to these products and services, interspersed with tours and question and answer sessions. It offers the opportunity both to acquire information and to discuss and exchange ideas with colleagues, agency representatives, and Library Programs Service staff. The intended audience is documents staff with three years or less of recent experience with Federal Government documents. Attendees with reference or public service responsibilities will find these sessions particularly useful. Attendance is limited to 60, so registration preference will be given to those outside the Washington, DC area and to those who have not previously attended the seminar. There is no charge for the seminar. However, librarians attending the seminar must cover their own travel and subsistence expenses, as no government funds are available for that purpose. Prospective attendees should complete the registration form and fax it to the Library Programs Service by March 14, 2003. Librarians who are officially registered for the seminar will be notified first by e-mail immediately and then receive a packet by mail in mid-April 2003. As there is usually a waiting list, a helpful hint is to submit the registration form to reserve a place first, then try to obtain full or partial funding from your library administration later. If you wait until funding is assured, the limited slots for the seminar may be filled. If you have any questions about the seminar, please contact the Chief, Depository Services, by telephone on (202) 512-1119; by fax on (202) 512-1432; or by e-mail at . 16th Annual Interagency Depository Seminar Preliminary Agenda Tuesday, May 27, 2003 There will be an informal get-together of seminar participants in the lobby of the Churchill Hotel at 6:00 p.m. Librarians will be able to meet some colleagues and Depository Services staff in an informal setting. Those who are interested may enjoy dining together in the area with a member of the Depository Services inspection team. Wednesday, May 28 Government Printing Office The Library Programs Service (LPS) of the Government Printing Office will host the first day of the seminar. LPS staff will be available to answer questions about how GPO acquires, classifies, catalogs, and distributes and disseminates government information products in all media. There will be a comprehensive tour of the LPS facility and an opportunity to network. Thursday, May 29 Federal Register The Office of the Federal Register (OFR), of the National Archives and Records Administration, will present this morning’s program on the Federal regulatory system. The workshop covers the rulemaking process, including the relationship between laws and regulations; the important elements of the Federal Register and the Code of Federal Regulations; using the finding aids of the Federal Register/CFR publication system; and an overview of electronic access to certain publications of the OFR. GPO Access In the afternoon, GPO's Office of Electronic Information Dissemination Services will demonstrate the variety of GPO Access on-line services, including the Federal Register, Congressional Record, U.S. Code, Congressional bills, and other databases. Friday, May 30 In the morning, four different Federal agency representatives will discuss their products, services, and electronic initiatives. For maximum flexibility in program planning, Federal agencies will be confirmed in spring 2003. Library of Congress In the afternoon, there will be a tour of the Library of Congress and a presentation on the National Digital Library activities. Monday, June 2 Bureau of the Census Staff of the Census Bureau will present product information for the 2000 Census, American Community Survey, American Factfinder, etc., and demonstrate other products on DVD or CD-ROM and the Census home page. Bureau staff will provide a variety of handouts and answer questions about the availability and uses of Census data. Tuesday, June 3 Intellectual Property A full day workshop will cover the basics of intellectual property: patents, trademarks and copyrights, featuring speakers from the U.S. Patent and Trademark Office and the Copyright Office of the Library of Congress. Attendees will learn to differentiate between three types of Federal protection for intellectual property and the methods by which this information is accessed by the public. Publications and search methods, where applicable, will also be discussed. Wednesday, June 4 In the morning, agency representatives from additional Federal publishers will discuss their products, services, and electronic initiatives. The seminar will conclude at noon. Presentations during the seminar week will be held in the Carl Hayden Room of the main building of the Government Printing Office and the Library of Congress. Presentations will begin promptly at 8:30 a.m. and will last until 4:00 p.m., unless otherwise stated in a detailed program supplied to the registrants in mid-April 2003. All participants are expected to attend all presentations. Accommodations A block of rooms has been reserved for seminar participants at the historic Churchill Hotel. The hotel is located in Embassy Row, at 1914 Connecticut Avenue, NW, in Washington, DC. The hotel is four blocks from the Dupont Circle Metro Station, and is close to such attractions as the National Zoo, the Smithsonian, and the National Gallery of Art. Attendees can take the Metro subway train from the Washington Reagan National Airport to the hotel as well as to Union Station, a block from GPO. The Library of Congress can be reached by Metro or by walking (about twenty minutes) from GPO. For information about the hotel, see its Website at . For a map of the Washington, DC, Metro system, see: www.wmata.com/metrorail/systemmap.cfm. Rooms are available for the single room rate of $119.00, double room rate of $139.00, not including tax. Parking at the hotel is $19.00 per day, or $9.00, in and out. If you wish to reserve a room at the Churchill, you should call as soon as GPO confirms your seminar reservation. Hotel reservations at the Churchill must be made no later than April 11, 2003. After that date, the Churchill does not guarantee room availability or the seminar rate. If you choose to make other hotel arrangements, be sure the hotel is near a Metro subway stop for ease of transportation to and from seminar sites. The phone number of the reservation desk at the Churchill Hotel is 202-797-2000. The fax number is 202-462-0944. Please tell the reservation clerk that you are attending the GPO Interagency Depository Seminar and quote the above room rate. If you are interested in sharing a room with another librarian attending the seminar, Robin Haun-Mohamed at LPS will try to match up roommates. You may contact her by telephone on 202-512-1119 or via email at . ------------------------------------------------------------------------ Interagency Seminar Registration Form Fax to: Chief, Depository Services Fax by: March 14, 2003 Library Programs Service (SLLD) 202-512-1432 ____ I would like to attend the May 27-June 4, 2003 Interagency Depository Seminar. ____ I need lodging and will contact the hotel directly. ____ I have not previously attended this GPO-sponsored seminar. Please type or print clearly: Depository #_____________ Name________________________________________________________________________________________ Institution Name________________________________________________________________________________ Library Name__________________________________________________________________________________ Street Address__________________________________________________________________________________ City, State, Zip Code + 4__________________________________________________________________________ Telephone (include area code)______________________________________________________________________ Internet E-mail Address___________________________________________________________________________________