F e d e r a l D e p o s i t o r y L i b r a r y P r o g r a m ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program --------------------------------------------------------------------- June 15, 2002 GP 3.16/3-2:23/08 (Vol. 23, no. 08) --------------------------------------------------------------------- LIBRARY PROGRAMS SERVICE UPDATE ALA ANNUAL CONFERENCE HANDOUT, JUNE 2002 Appropriations for FY 2003 Both the House and Senate hearings for the Government Printing Office's (GPO) FY 2003 appropriations have been held. GPO is requesting a total of $129.3 million: $95.2 million for the Congressional Printing and Binding Appropriation and $34.1 million for the Salaries and Expenses Appropriation of the Superintendent of Documents. The additional funds primarily cover mandatory pay costs and workload changes in congressional printing, as well as additional capability for the Superintendent of Documents to provide public access to the growing volume of online Federal information made available through GPO Access. Integrated Library System In the fiscal year 2002 appropriation, GPO received general approval from Congress for systems modernization and funding. In April, the Joint Committee on Printing approved the acquisition of a commercial, off-the-shelf Integrated Library System (ILS) for the Library Programs Service to replace several of the legacy mainframe systems that support the Federal Depository Library Program (FDLP) and the Cataloging and Indexing Program. The next step is to hire a library automation consultant to assist LPS with defining user requirements, developing the criteria for selecting between competing systems, and to define data migration strategies. LPS Personnel Changes James Mauldin is now the Chief of the Depository Distribution Division, and he is making system enhancements that will improve your ability to identify and track your shipments. James is backed up by LPS veterans Cornelius Greene, Joe Powell, and James Brevard, all of whom have begun new positions this year. LPS recently filled both Cataloging Section Chief positions, by selecting Michael Levinson and Jennifer Davis. Both Mike and Jennifer have previous experience as serials catalogers and with all phases of processing electronic products. In the past few months, LPS has hired one cataloger, bringing our complement of catalogers to 14, with six positions yet to fill. We have also hired one library inspector, for a total of four, and three more program analysts. Even with these hires, LPS staffing remains about 20% below our budgeted level. We are also in the process of recruiting a new librarian to assist the Chief of the Depository Administration Branch. You can find phone numbers and email addresses for LPS staff by using the "Contacts" page on the FDLP Desktop at . OCLC Web Document Digital Archive Project Half of the first phase of the Web Document Digital Archive (WDDA) Pilot Project with OCLC, Inc., is now complete. This first phase involved testing preservation metadata creation tools added to the CORC interface. Phase two, beginning in June 2002, will introduce harvest and archived file transfer functionality, as well as the OCLC archive server itself. A full rollout of the WDDA product is expected in early fall 2002. Permanent Public Access Partnerships LPS is pleased to announce that two new partnerships are in place to carry out our commitment to permanent public access. The first, with the libraries of Indiana University, Bloomington, establishes permanent public access provisions for a collection of electronic publications originally distributed to depository libraries on floppy disk. IU, as part of a consortium effort within the Committee on Institutional Cooperation (CIC), has mounted the content available on the Web at . The second partnership, between GPO, the University Library of Case Western Reserve University, and the Census Bureau, will establish a Web site specifically for depository library access to Census 2000 data issued by the Census Bureau in comma- delimited ASCII format. To answer concerns within the FDLP community regarding download times and permanent public access, Case Western Reserve University will operate an FTP site for the files that will be designated specifically for FDLP users, and will assure that permanent public access provisions are in effect for these files. Rounding Up Fugitives LPS established a new email address, , for reporting fugitive documents. Previously the Electronic Documents Working Group and other members of the depository community sent all such notices to askLPS. The increasing volume of submissions to that location prompted the decision to separate the fugitive documents reports. The email lostdocs address, or its corresponding Web page , should be used to notify LPS of any fugitive documents, regardless of format. FDLP Titles Distributed or Added to the Electronic Collection So far in FY 2002, 13,636 additional online titles were made available via GPO Access. Overall, 61% of the titles disseminated this fiscal year are online, the same percentage as FY 2001. Oct.2001- Media FY 2000 FY 2001 Apr.2002 Titles Titles Titles Online (GPO Access) 11,715 15,235 6,097 Online (other agency sites) 20,951 7,630 7,539 Paper (includes USGS maps) 13,660 9,522 5,405 Microfiche 14,572 4,726 3,112 CD-ROM, DVD 617 480 274 Total 61,515 37,593 22,427