F e d e r a l    D e p o s i t o r y    L i b r a r y    P r o g r a m

 

                            ADMINISTRATIVE NOTES

            Newsletter of the Federal Depository Library Program

                    
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                               April 15, 2002
                             GP 3.16/3-2:23/05
                             (Vol. 23, no. 05)

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                    GPO Integrated Library System (ILS)
                             Planning Proceeds

GPO is working toward the acquisition of a state-of-the-art Integrated
Library System (ILS) for the Library Programs Service (LPS). The ILS will
allow LPS to move away from its mix of legacy systems and locally designed
PC applications to a more efficient and streamlined single system. The need
for an ILS has become increasingly apparent in the current environment of a
rapidly expanding collection of information resources in electronic
formats.

Not only will a single system help streamline internal processes by
eliminating redundancy, it will enable LPS to provide better service to the
depository community. With funding available in the FY 2002 appropriation,
the next step is to obtain project approval from the Joint Committee on
Printing.

A working group of LPS staff has:

   * Looked at current systems in use by LPS and their functions.

   * Begun investigating existing ILS offerings that are commercially
     available on the GSA schedule.

   * Queried other libraries that have obtained and implemented integrated
     library systems.

   * Received input from the depository library community regarding
     interface requirements and service needs.

   * Begun to work with Materials Management Service, Network Systems, the
     Office of Information Resources Management and other GPO personnel.

   * Begun investigating training opportunities to prepare for an ILS.

   * Developed a statement of work to contract for the services of a
     library automation consultant. The consultant will:

       1. Assist in the preparation of system requirements;
       2. Assist in the preparation of a needs assessment document;
       3. Assist in the assessment of data migration strategies;
       4. Assist in the development of criteria for selecting between
          competing systems.