ADMINISTRATIVE NOTES

                 Newsletter of the Federal Depository Library Program

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                                   January 15, 2002
                                  GP 3.16/3-2:23/02
                                  (Vol. 23, no. 02)

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                                   Readers Exchange

      Steve Beleu, Regional Depository Librarian at the Oklahoma Department of
      Libraries, produced a handout entitled What We Can Do To Help Your
      Selective Depository Collection (see next page), which he circulated at
      the Regionals' Meeting at the Federal Depository Library Conference in
      October 2001. Steve writes, "I sent several copies to every depository
      library in our state... When we've visited some of these depositories
      we've been pleased to see that they had them posted on their cubicle
      walls."

      The services provided by the regional depository library in Oklahoma are
      also available from the regional depositories in other states. All
      selectives should get to know their own regional depository librarian!

                        What We Can Do To Help Your Selective
                                Depository Collection

                           Oklahoma Department of Libraries
                         U.S. Government Information Division

      Copies

        1. We can make duplicate copies of any microfiche that we have and give
           it to your library. Either keep it for your library (not
           recommended, since it's a copy of a copy of a copy), or give it to
           your customer.
        2. We can make duplicate copies of many of the CD-ROMs that we have.
           Since some CD-ROMs have a license agreement via GPO, we can't make
           copies of every CD-ROM that we have. But chances are good that the
           CD-ROM you need is one that we can duplicate.
        3. We can make a full-size duplicate copy of any map that we have.
           Either keep it for your library or give it to your customer. Note
           that these are not color copies, but black and white copies.
        4. We can make photocopies of other paper publications that we have,
           including posters. We can make color copies of publications up to
           11" x 17".

      Research

        1. We can help you research the questions that you're having difficulty
           with. We have many indexes that you may not have.
        2. We can help you refer your customers to federal agencies and federal
           libraries and research centers. We have directory resources that you
           may not have.

      GPO Regulations and Best Practices

        1. We can help you understand the maze of GPO regulations to the best
           of our ability.
        2. We can recommend what we think to be "best practices" for managing
           your collection.
        3. We can act as an intermediary in contacting and working with GPO in
           general, and with specific GPO staff members.

      Shipping Lists and Processing Problems

      If you're having a problem getting a shipping list, or have other
      processing problems, we can help.

      The Internet and Other Electronic Sources

      We can advise you about federal government websites and electronic
      databases.

      Our Two Cents

      We're always willing to advise you about your depository collection
      operations in specific and in general. Contact us at:

      U.S. Government Information Division
      Oklahoma Department of Libraries
      200 NE 18th St.
      Oklahoma City, OK 73105-3298
      800-522-8116
      fax: 800-397-8116

      sbeleu@oltn.odl.state.ok.us