F e d e r a l D e p o s i t o r y L i b r a r y P r o g r a m ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program ------------------------------------------------------------------------ July 15, 2001 GP 3.16/3-2:22/11 (Vol. 22, no. 11) ------------------------------------------------------------------------ [Handout] Library Programs Service Update American Library Association Annual Conference June 2001 LPS Personnel The year 2001 has brought a number of staffing challenges to the Library Programs Service (LPS). Vicki Barber, formerly Chief of the Depository Distribution Division, recently left LPS for a promotion to Chief of the Documents Technical Support Group. LPS is in the process of recruiting to fill this key position. Colleen Davis, an LPS veteran who has been acting as Chief of the Depository Distribution Division, is expected to retire in July. Bonnie Trivizas has returned to LPS as Chief of the Library Division. Bonnie, who previously served in LPS from 1986-92, has management responsibility for the Cataloging Branch (CB), the Depository Administration Branch (DAB), and the Depository Services Staff (DSS). DSS' library inspection team is presently staffed with only one library inspector, Walter Zoller, since Charles Bradsher has just left LPS for the Defense Technical Information Center. LPS intends to select two new inspectors this summer. Thomas A. Downing, Chief of the Cataloging Branch, has been the acting Chief of the Depository Administration Branch, in addition to continuing as Chief of the Cataloging Branch. LPS is in the process of filling the DAB Chief position. The "all sources" vacancy announcement closed on May 17. We are also moving to fill the Chief of Micrographics Section, a position that is critical to meeting our microfiche contracting obligations. LPS is working with GPO's Personnel Office to address the ongoing brain drain of professional librarians to other Federal agencies. The impact of this out-migration has been particularly marked among our library inspectors and catalogers. We are investigating possible approaches to filling these positions on an ongoing "flow" basis, rather than reacting to individual vacancies. Inspection Program LPS' library inspection program has been severely curtailed by the staffing situation. With the exception of investigating serious public access complaints, we are not scheduling additional inspections pending rebuilding the staff. LPS has no near-term plans to request additional self-studies, again because of the staffing situation. We are developing a plan to expedite the review of the 80 self-studies in our backlog. Item Selection Update The annual amendment of item selections "open season" continues through July 31. Selection update information is located at . New selections will be effective October 1, 2001. Federal Depository Conference The 10th annual Federal Depository Conference and fall 2001 meeting of the Depository Library Council to the Public Printer will meet at the Holiday Inn Hotel & Suites in Alexandria, Virginia, on October 14-17. You may register online beginning in July. Program Funding GPO is requesting $29.6 million for the Superintendent of Documents' Salaries and Expenses (S&E) appropriation for FY2002. This is an increase of slightly more than 6% above the current level, but still below the FY2000 funding. The requested amount is allocated to the four S&E programs: * Depository Library Distribution (includes GPO $24,214,000 Access) * Cataloging and Indexing 4,252,000 * International Exchange 728,000 * By-Law Distribution 445,000 $29,639,000 Six additional full-time equivalent employees (FTEs) are being requested for the Cataloging and Indexing Program, to improve GPO's capability to discover, catalog, and process online Government information. Two additional FTEs are requested for the Federal Depository Library Program (FDLP), specifically to work on activities related to managing the FDLP Electronic Collection. The new FTEs would support the highly detailed high-tech tasks associated with preservation of electronic publications, such as handling large digital collections and to work with further integration of existing systems and development of new procedures and strategies for digital preservation activities. OCLC Digital Preservation Project In July 2001, LPS will begin the first phase of a pilot project using OCLC's Web Document Digital Archive, an effort to develop tools for libraries and archives to preserve and maintain access to digital content. The OCLC/GPO pilot project will create a set of integrated tools, processes, and options. The Web Document Digital Archive has several goals: * Development of a toolkit that will integrate and enhance existing processes for identification, harvest, bibliographic description, and preservation of digital publications. * Creation of new and improved tools to supplement, expand, or replace existing processes. * Building an offsite digital archival facility, organized on the principles of the Open Archival Information System model, and which will work in tandem with other archive solutions. * Building a working set of preservation metadata elements to facilitate long-term preservation of digital publications. Cataloging Guidelines Now Online The 2001 edition of the GPO Cataloging Guidelines is now available on the FDLP Desktop at . This edition is available only electronically. Biennial Survey LPS has completed the analysis of the results of the 1999 Biennial Survey of depository libraries. The 1999 and 1997 reports, accompanied by other Biennial Survey items, may be found on the new Biennial Survey of Depository Libraries page on the FDLP Desktop at . The 2001 Biennial Survey, with questions that vary only slightly from the 1999 version, will be conducted this fall. Distribution to Libraries During the first half of FY 2001, 62% of the 21,976 new titles made available through the FDLP were online. Depository Product Update: Recent Additions to the FDLP Balancing the Needs of Families and Employers: The Family and Medical Leave Surveys, 2000 Update Item No. 0745, SuDocs No. L 1.2:2001011790 http://purl.access.gpo.gov/GPO/LPS11311 http://www.dol.gov/dol/asp/public/fmla/main2000.htm Climate Atlas of the United States, September 2000 Item No. 0274-F, SuDocs. No. C 55.281/2-2:C 61/CD/DISK 1 SL No. 2001-0021-E, SL Date 03/14/2001 Critter Crossings: Linking Habitats and Reducing Roadkill Item No. 0982-G-05, SuDocs No. TD 2.2:2001008542 http://purl.access.gpo.gov/GPO/LPS11043 http://www.fhwa.dot.gov/environment/wildlifecrossings/index.htm Disaster Assistance: A Guide to Recovery Programs, December 2000 Item No. 0216-A-07, SuDocs No. FEM 1.8:D 63/21 SL No. 2001-0200-P, SL Date 05/16/2001 Managing Major Public Events: A Planning Guide for Municipal Officers, Law Enforcement, Community Leaders, Organizers, and Promoters, November 2000 Item No. 0208-A-01, SuDocs No. J 23.2:2001005174 http://purl.access.gpo.gov/GPO/LPS11274 http://www.usdoj.gov/crs/pubs/majorevents.pdf Manual on Uniform Traffic Control Devices, December 2000 Item No. 0982-G-02, SuDocs No. TD 2.8:2001012438 http://purl.access.gpo.gov/GPO/LPS11723 http://mutcd.fhwa.dot.gov/ New Paradigms for a New Century: Rethinking Civil Rights Enforcement, June 13, 2000 Item No. 1063-H, SuDocs No. Y 3.D 63/3:2/2001012306 http://purl.access.gpo.gov/GPO/LPS11640 http://www.ncd.gov/newsroom/publications/pdf/paradigms.pdf Redistricting Summary Files Public Use Training Modules, February 2001 Item No. 0154, SuDocs No. C 3.223:2001011695 http://purl.access.gpo.gov/GPO/LPS11193 http://www.census.gov/mso/www/rsf/index.html Women and Smoking, A Report of the Surgeon General, 2001 Item No. 0483-L-06, SuDocs No. HE 20.7615:W 84 SL No. 2001-0024-S, SL Date: 05/01/2001 VISIT THE FDLP DESKTOP! http://www.access.gpo.gov/su_docs/fdlp/index.html Library Programs Service, June 5, 2001