F e d e r a l    D e p o s i t o r y    L i b r a r y    P r o g r a m

  

                            ADMINISTRATIVE NOTES

            Newsletter of the Federal Depository Library Program



  ------------------------------------------------------------------------

                               June 15, 2001
                             GP 3.16/3-2:22/09
                             (Vol. 22, no. 09)

  ------------------------------------------------------------------------


              Answers to Frequently Asked Questions about Maps

  1. Why are Forest Service quadrangles classified under I 19.81: (and not
     A 13.28:)?

     The administrative quadrangle map series on roads and highways in or
     near National Forests are prepared by Forest Service cartographers;
     then printed, distributed to depositories, and sold by the U.S.
     Geological Survey (USGS). Since these maps are published by USGS, they
     are classed under that agency, in accordance with the principles of
     the Superintendent of Documents classification system. See GPO
     Classification Manual, GP 3.29:P 88/993
     <www.access.gpo.gov/su_docs/fdlp/pubs/classman/index.html>.

  2. Why does the map key alphanumeric portion of the SuDocs classes for
     recently issued Alaska and Hawaii quadrangles differ from older ones,
     even though the coordinates are the same or almost the same?

     GPO assigns this number using the Map Reference Number Key (see GPO
     Classification Manual, p. 90). In 1983, GPO had no criterion to assign
     these key numbers to quadrangles that did not fit the 7.5 minute grid.
     In these cases, GPO used the next larger number. Subsequently GPO
     complied with a request from USGS to use the next smaller number.

  3. Why doesn't GPO use the number assigned by Canada in the SuDocs class
     for nautical charts of Canada which are reprinted and distributed by
     National Imagery and Mapping Agency (NIMA)?

     GPO complied with a request from NIMA, the publisher of the reprints,
     to use the NIMA/DOD (PIN) numbers.

  4. Why was the GPO cataloging of National Ocean Service (NOS)
     aeronautical map serials delayed?

     Delays developed from assimilating new CONSER instructions and new
     distribution information. Also, assignment of each new item number and
     class had to wait until receipt of that particular physical piece in
     LPS.

  5. Why are two different SuDocs numbers used for Antarctic maps?

     Antarctic maps fall under either I 19.25/8: or I 19.100: & I
     19.100/nos.:.

     I 19.25/8: is assigned to Antarctic research program maps. However,
     GPO has included other related, infrequently received material (e.g.,
     some photo or sketch maps) under this class.

     I 19.100: & I 19.100/nos. classes are assigned to Antarctic
     topographic, reconnaissance, etc. maps by scale.

     GPO uses item number 0619-G-19 for all Antarctic maps to facilitate
     receipt of complete sets.

  6. What is a class for the Census 2000 block maps in paper that are not
     distributed to depositories?

     GPO recommends that libraries follow the procedure for creating
     locally assigned class numbers as described in the GPO Classification
     Manual (p. 3):

          For documents falling in existing classes, the class stem in the
          List of Classes may be used, a Cutter number, date, or series
          number is added after the colon, and an arbitrary designation
          such as "X" is placed at the end to indicate that it is a locally
          assigned number.

          However, every library should work out a method that best serves
          its own needs and patrons, and should feel completely free in
          assigning these numbers.