ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program --------------------------------------------------------------------- July 15, 2000 GP 3.16/3-2:21/10 (Vol. 21, no. 10) --------------------------------------------------------------------- [Handout] Library Programs Service Update ALA July 2000 FDLP Desktop The Library Programs Service (LPS) of the U.S. Government Printing Office is pleased to announce the new FDLP (Federal Depository Library Program) Desktop, which will be unveiled in July 2000 at . Formerly known as the FDLP Administration page, this is a new and improved Internet resource comprised of more than 700 pages of information to be used by depository library staff, Federal agency personnel and members of the general public interested in the services provided by the FDLP. The new look with easier access to the most frequently used services, better navigation tools, and a comprehensive site index of the FDLP Desktop came about, in part, due to the valuable feedback from users of the FDLP Administration page. All users are invited to send comments and/or questions about the new site to: . New Electronic Titles New Electronic Titles (NET) replaces Browse Electronic Titles (BET) in July at . NET is a new accessions list of electronic Government information resources coming into the Federal Depository Library Program's Electronic Collection. Entries will be posted weekly in a title arrangement. Each week, NET will contain a list of new titles, including all new congressional hearings on GPO Access. After four weeks, each NET weekly list will be moved to a NET archive. Access will be provided by the Catalog of U.S Government Publications web application at . Permanent Public Access Website Permanent public access, or PPA, is an essential element of a responsible electronic information dissemination program. LPS is taking on the issue of PPA for the FDLP Electronic Collection in a number of ways. LPS has worked with other agencies and public interest groups to raise awareness about this issue. In September 1999, the Public Printer began a series of meetings with representatives of the national libraries, other Federal agencies with major information and dissemination programs, and information-related organizations to discuss measures to advance the goal of keeping electronic Federal Government information products available to the public permanently. These meetings have been held on a quarterly basis, and participants have included the national libraries, NARA, the Council on Library and Information Resources, executive departments, Congressional staff, NCLIS, and others. GPO now hosts the PPA Working Group website, located at . Take a look at it! It includes the Working Group's goals, participants' list, meeting reports, and related resources from the participating organizations. FDLP Electronic Collection Agency Agreements GPO and the National Library of Medicine (NLM) have reached an agreement that assures permanent public access to many of NLM’s most popular and important titles. Included in the agreement are PubMed and NLM Locator Plus, online resources that will take the place of at least eight titles formerly represented in the program in paper or microfiche. Complete details on this transition and substitution of electronic for tangible items will appear in an upcoming issue of AdNotes. The agreement is actually the result of a depository librarian query to both LPS and NLM, and the outcome is very positive for the Electronic Collection. Similar agreements are under review with the Census Bureau, General Accounting Office, Bureau of Labor Statistics, and Nuclear Regulatory Commission. The U.S. Institute of Peace (USIP) has become a partner with LPS to bring completely Internet based publications into the FDLP Electronic Collection. A group of USIP "born digital" publications is serving as a testbed for improving metatagging and new cataloging practices. The project will continue for the next several months, and a progress report is anticipated at the Federal Depository Conference in October. Digital Archiving LPS and OCLC, Inc. are at work on developing high-level user requirements for a system to locate, identify, process, describe, catalog, and archive electronic publications. The proposed system will incorporate a mix of new and existing solutions in an effort to refine and integrate LPS workflow and routines for processing and storing e-titles for the long term. LPS’ own archive of electronic publications continues to evolve and grow, and we expect that the effort of the E-teams will expand its holdings significantly. Candidates for this "in-house" solution remain agency publications that are primarily textual or images of text, and which have no tangible cognate in the FDLP. Currently two PURLs are directed to archival copies on the GPO server. For information on the operation of the FDLP/EC Archive, see The FDLP Electronic Collection at . Depository Administration Branch Update The 2001 Update Cycle is now in full swing! From June 1 through July 31, 2000, libraries may add item numbers to their item selection profile via the online Amendment of Item Selection form at . Drops made for the library’s item selection profile go into effect immediately. Additions go into effect October 1, 2000. Changing to a more electronic Federal Depository Library Program (FDLP) continues. The dissemination medium for some Government publications will change from the physical distribution of tangible products (paper, microfiche, CD-ROM) to online access only. In the coming months, these changes will affect FDLP products currently available in multiple formats, particularly those available in both paper and online versions. In some cases the discontinuation of physical distribution will affect titles that you may wish to add during this update cycle, or even titles that you currently select. Changes in distribution format will be announced in WEBTech Notes at as they occur. The National Trade Data Bank (NTDB) (C 1.88:, item 0128-L) on CD-ROM will no longer be sent to libraries effective with the October 2000 disc. In August 1999, LPS signed an Interagency Agreement with STAT- USA to provide funding directly to STAT-USA for the new NTDB software, with the understanding that FY 2000 would be the final year the NTDB was issued in a tangible format to Federal depository libraries (see Administrative Notes, vol. 20, no. 16, 10/25/99, p. 13). In this agreement, LPS and STAT-USA agreed to work toward increasing online access to the STAT-USA database. Effective October 1, 2000, depository libraries will have two free subscriptions to the STAT-USA online service. Libraries do not need to register for the increased access from one user to two simultaneous users in the library. The current passwords in use by libraries registered for this service will allow the extra user to access the database. To register for this service, complete the registration form at . Look for information on a future survey about the NTDB from STAT-USA in the August issue of the Administrative Notes. The future of USA Trade (C 1.88/3:, item 0128-L-01) CD-ROM is still under negotiation. LPS is negotiating a new licensing agreement for this CD-ROM. A new paid portion of the STAT-USA database, USA Trade Online, with the detail level equivalent to the CD-ROM product is not included under the agreement for free depository access. When STAT- USA ends the free trial period, depository libraries wishing to access USA Trade Online on the STAT-USA website must pay for access under terms set by STAT-USA. Information contained in the USA Trade CD-ROM is also available on the monthly U.S. Imports of Merchandise (C 3.278/2:, item 0154-D) and the monthly U.S. Exports of Merchandise (C 3.279:, item 0154-D). In January 2000, LPS announced that the General Wage Determinations Issued Under the Davis-Bacon and Related Acts (L 36.211:, item 0777-B-04 through 0777-B-10), would be available in an online database on GPO Access in early spring 2000. This announcement was premature. The paper basic volumes and weekly supplements that had not been distributed for the year 2000 are in the process of being shipped to libraries. We apologize for the inconvenience associated with this delay in making the material available in the libraries. New Information Products National Commission on Terrorism's publication entitled Countering the Changing Threat of International Terrorism, (Y 3.2:T 27/2000018493, item 1089), is disseminated ONLINE ONLY at . Nutrition and Your Health: Dietary Guidelines for Americans, 2000, (A 1.77:232/2000, item 0011), is disseminated ONLINE ONLY at . U.S. Department of Justice's Investigation of Recent Allegations Regarding the Assassination of Dr. Martin Luther King, Jr., (J 1.2:K 58/2, item 0717) is disseminated ONLINE ONLY at . U.S Industry and Trade Outlook, 2000 (C 61.48:2000, item 0215-L-08) was distributed on shipping list 2000-0024-S dated 5/26/2000. Cataloging Branch Update With its recent membership in BIBCO (BIBliographic Cooperative Program), the U.S. Government Printing Office is now a full member of all national cooperative cataloging programs and is fully vested in the national Program for Cooperative Cataloging. Membership in these programs provides GPO with standards that catalogers apply to assure that GPO cataloging records are accepted by the online public access catalogs (OPACs) of the nation’s libraries. OCLC (Online Computer Library Center, Inc.), the world’s largest bibliographic utility, has recently granted National Enhanced Status to GPO catalogers. National Enhanced Status, which is held by only several dozen libraries, means that GPO catalogers are authorized to modify all OCLC records, including those that are produced by the Library of Congress and other national libraries. As an early participant in OCLC’s CORC (Cooperative Online Resource Catalog) project, Cataloging Branch personnel continue to advise OCLC on the development of CORC software for use in large-scale cataloging operations. Maintenance of PURLs and Access to Online Publications Cataloging Branch personnel currently maintain access to approximately 4,500 online titles using OCLC’s PURLs (Persistent Uniform Resource Locators) software. Approximately 10,000 online titles are accessible via a combination of PURLs (more recent records) and URLs (older records). As broken links are re-established, older titles initially made accessible via URLs are brought under the control of PURLs. Maintenance of hot-links via GPO’s PURLs server allows more time for catalogers to devote to producing new cataloging records than would be possible if access were maintained by frequently changing URLs in GPO produced records. Cataloging Branch staff are now correcting records, eliminating duplicate records, and updating records on the online Catalog of U.S. Government Publications. Our objective is to maintain this catalog according to standards that prevail at many institutions for their online public access catalogs. Self-Studies The previously announced schedule for submitting self-studies to the Library Programs Service, which appeared in Administrative Notes, October 25, 1999, < www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/ad102599.html#9>, has been postponed until further notice. Staff vacancies and the uncertainty of the FY 2001 budget provide a temporary respite to documents librarians at depository libraries that were last inspected in 1994 in Arkansas, California, Florida, Indiana, Massachusetts, Michigan, New Jersey, New York, Ohio, and Pennsylvania. Outreach The 9th annual Federal Depository Conference and fall Depository Library Council meeting will be held from Monday, October 23 through Wednesday afternoon, October 25, 2000 and the Regional Librarians meeting will be held on Sunday, October 22. The Holiday Inn-Rosslyn Westpark, 1900 North Fort Myer Drive, Arlington, VA, is the conference hotel. The preliminary agenda, registration, and hotel information appeared in the June 15, 2000 issue of Administrative Notes (v. 21, #9) .