ADMINISTRATIVE NOTES

            Newsletter of the Federal Depository Library Program


   --------------------------------------------------------------------

                              April 15, 2000
                             GP 3.16/3-2:21/06
                             (Vol. 21, no. 06)

   --------------------------------------------------------------------



            Daily Depository Shipping Lists via U.S. Fax Watch:

                     Revised Instructions - March 2000

   Step 1: Dial 1-202-512-1716

   Note: In order to use the Fax Watch system, the call must be made
   from a touch-tone telephone.

   Step 2: Press '8'.

   Step 3: The voice response will ask:

     a. If you would like a list of all shipping lists currently
        available on the U.S. Fax Watch, Press '1'.

        Note: If you choose 1, you will need to re-dial if you need to
        request specific lists.

     b. If you would like to request a copy of a specific shipping
        list, Press '2'. Enter the number without the dashes, using the
        corresponding number on the keypad to represent the alpha
        character, except use '1' for 'P' (paper). P (paper) = 1, E
        (electronic) = 3, S (separate) = 7 and M (microfiche) = 6

   Note: Shipping list no. 2000-0155-P should be entered as 0001551.

   Remember: Enter only 2 digits to represent the year.

   Enter the pound sign (#) after the shipping list number has been
   entered. The system will verify the shipping list you are
   requesting, or indicate if the list you requested is unavailable and
   allow you to re-enter the shipping list number. Press '1' to have
   the system accept the number. To re-enter the shipping list number,
   press '#'.

   Step 4: If you would like to request an additional shipping list
   number, the system will indicate that you can enter the next list.
   If you have finished selecting the desired number of shipping lists
   and are ready for the lists to be faxed to you, press '2'.

   Note: Up to three different shipping list numbers can be requested
   per call. The system cannot supply multiple copies of one shipping
   list during a single phone session.

   Step 5: The system will ask you to enter the phone number of the fax
   machine that you want the shipping list to be sent to. Press the #
   sign after the complete phone number is entered. Do not include the
   prefix '1'.

   Note: The phone number must include the area code and complete phone
   number, even if you are calling from the local Washington, DC
   metropolitan area.

   The system will read back the phone number for verification. If
   correct, press '1'. If incorrect, press '2' and enter the correct
   phone number.

   Step 6: The shipping list copies you requested will be faxed to you.

   Tips:

   If you need copies of more than 3 shipping lists, you will need to
   make several calls into the system. Users should wait until the
   first shipping list request has faxed completely before calling
   again. The system will make three attempts (at three minute
   intervals) to fax to the phone number you submitted before canceling
   the request.

   If you have specific questions about your fax requests or are having
   trouble with your transmissions, please contact the Fax Watch
   Manager at <eidsnetfax@gpo.gov>, ATTN: Fax Watch Manager or by fax
   at 202-312-0114.