ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program --------------------------------------------------------------------- February 15, 2000 GP 3.16/3-2:21/04 (Vol. 21, no. 04) --------------------------------------------------------------------- [Handout] Depository Services Update January 2000 New Inspector Hired A new library inspector, Charles Bradsher, has joined the Depository Services Staff as of January 10, 2000. Mr. Bradsher comes to LPS from the Naval Medical Research Center Library in Bethesda, MD. He received his MLIS from the University of South Carolina, where he also worked in the Thomas Cooper Library. 1999 Biennial Survey The 1999 Biennial Survey of Depository Libraries was issued in October, 1999, and as of December 16, 1298 depositories had successfully entered their responses via the web application. The remaining depositories have been contacted by e-mail or fax to submit the mandatory survey immediately. The regional librarians were very helpful in expediting the prompt return of the survey from those selectives under their purview. A substantial amount of data correction is still required, especially on the "free form" answers. In late spring 2000, LPS will post the raw data files on the Federal Bulletin Board for downloading and later will issue a written report on survey results. Here are selected preliminary results based on 1,298 responses: o 1293 libraries wish to remain in the FDLP. Five small depositories plan to relinquish depository status, preferring to rely on the Internet and selective purchases of government information. o 1141 depositories have a written collection development policy for U.S. depository documents while 152 do not. o 439 libraries are substituting some official online resources for tangible depository material while 854 are not. o The processing of depository receipts is integrated into the processing unit for other library materials in 558 depositories, while 735 libraries maintain a separate operation. o 621 libraries have computer equipment that uses assistive technologies for the physically challenged; 672 do not. o 855 depositories have a written access policy for the depository collection and 438 do not. o 527 depositories have a written policy regarding public services for Government information in electronic formats and 766 do not. o 505 libraries have a written policy for FDLP Internet use and 788 do not. o 504 libraries report having records for Internet-accessible Federal electronic Government information products with active hyperlinks in their library's catalog. Self-Studies In late January 2000, depository librarians and their directors in Iowa, Maryland, Minnesota, and Virginia will be notified to submit a self-study by May 1. In May, depository librarians and their directors in Arkansas, California, and Florida will be notified to submit a self-study by September 1. In September, depository librarians and their directors in Indiana, Massachusetts, Michigan, New Jersey, New York, Ohio, and Pennsylvania will be notified to submit a self-study by January 2001. Outreach The spring 2000 Depository Library Council meeting will be held from April 10-12. The DoubleTree Islander Hotel, Goat Island, in Newport, RI is the meeting site. The preliminary agenda and registration form appeared in the January 15, 2000 issue of Administrative Notes. There are still slots available to attend the 13th annual Interagency Depository Seminar that will be held from May 31-June 7, 2000 at the U.S. Government Printing Office. The preliminary agenda and registration form appeared in the October 15, 1999 issue of Administrative Notes and the registration deadline is March 13, 2000. The 9th annual Federal Depository Conference and fall Depository Library Council meeting will be held from Monday, October 23 through Wednesday afternoon, October 25, 2000 and the Regional Librarians meeting will be held on Sunday, October 22. The Holiday Inn-Rosslyn Westpark, 1900 North Fort Myer Drive, Arlington, VA, is the conference hotel. The preliminary agenda will appear in the June 15, 2000 issue of Administrative Notes. Federal Depository Library Directory The February 2000 edition of the Federal Depository Library Directory will be distributed to all depositories in late March. Depository librarians should review the entry for their institution on the online database at and notify LPS of corrections by February 11. Please note that the URL in the online database entry should be for a site that has a direct link to specific government information page(s) or significant mention of the library's depository status. A URL for a general library site, with no reference to documents or depository status, should not be included.