ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program ------------------------------------------------------------------------ January 15, 2000 GP 3.16/3-2:21/02 (Vol. 21, no. 02) ------------------------------------------------------------------------ Spring 2000 Depository Library Council Meeting to Convene in Newport, Rhode Island The spring meeting of the Depository Library Council will be held in Newport, Rhode Island from Monday, April 10 through Wednesday afternoon, April 12, 2000. A one-half day Regional librarians' meeting is scheduled on Tuesday afternoon, April 11. The Doubletree Islander Hotel is the meeting site. A block of rooms at $86.24 per night single/double, including sales and room taxes, is being held for Council attendees. This rate is guaranteed for guests arriving three (3) days prior to the meeting and for three (3) days following the meeting based on availability. To receive this rate, you must register with the hotel no later than March 18, 2000. After the cut-off date, rooms will be subject to space availability at the prevailing rate. Please specify the U.S. Government Printing Office (GPO) when you contact the hotel. To register, call the reservation desk at (401) 849-2600. The hotel address is: Doubletree Islander Hotel Goat Island Newport, RI 02840 Nonsmoking rooms are available on request. Free parking is available in the lot adjacent to the hotel. Note: The hotel requires that all reservations be guaranteed with either a one-night rate deposit or credit card. Individual cancellations will be accepted up to 72 hours in advance of arrival. If cancellations are not received at least 72 hours in advance, the full amount of the stay (room and tax) will be assessed. Departure dates can be changed up to 72 hours prior to arrival. After check-in, there will be a $50 charge for early departures. The hotel will eliminate this charge if the guest room is resold for the vacated night. Check in time is after 4:00 p.m. Check out time is prior to 12 noon. For those planning on arriving on the weekend prior to the conference, the Doubletree has notified GPO that there are very few rooms left for Saturday night. Any overflow can be handled by 2 hotels: The InnTowne Inn and The Courtyard by Marriott. The InnTowne Inn may be contacted at: InnTowne Inn 800-457-7803 - toll free 6 Mary St. 401-846-9200 - direct to hotel Newport, RI Cut-off date for government rate: 2/12/00 The Courtyard by Marriott is located three miles away in Middletown. Contact them at: Courtyard by Marriott 888-686-5067 - toll free 9 Commerce Drive 401-849-8000 - direct to hotel Middletown, RI 02842 401-849-8313 – Fax Cut-off date for government rate: 3/8/00 Both "overflow" hotels will honor the Government rate, until the cutoff dates noted, as long as attendees tell them they are with the U.S. Government Printing Office group. Transportation Tips The T.F. Green Airport in Warwick, RI is serviced by most airlines. It is 45 minutes away from the hotel. Cozy Transportation Services, a passenger van shuttle, is available on a scheduled basis every hour on the hour for $15.00 each way. Reservations are recommended on all runs but required only for the return trip to the airport from the hotel. The telephone number is (401) 846-2500. Reserved passengers are given priority seating over walk-on passengers. Arriving passengers at the airport should purchase their tickets at the ticket counter located at the Ground Transportation desk in the baggage area.