F e d e r a l D e p o s i t o r y L i b r a r y P r o g r a m ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program ------------------------------------------------------------------------ October 15, 2000 GP 3.16/3-2:21/14 (Vol. 21, no. 14) ------------------------------------------------------------------------ 14th Annual Interagency Depository Seminar Announced May-June 2001 The 14th Annual Interagency Depository Seminar will be held in Washington, DC from May 30 through June 6, 2001. The weeklong seminar will consist of an overview of various agencies' information products and activities as they relate to Federal depository libraries. The seminar is being presented by many Federal agencies, including: * Bureau of the Census * Bureau of Labor Statistics * Copyright Office * Library of Congress * Office of the Federal Register * Patent and Trademark Office * Government Printing Office * and more to be announced. The Interagency Depository Seminar is the most comprehensive introduction to U.S. Government information now offered (see the attached schedule of events). It is aimed at documents staff with basic working experience in a depository. In the 13 years that it has been offered, the seminar has been very popular with the Federal documents community. As attendance must be limited to 60, preference will be given to those who have not previously attended the seminar and whose libraries are located outside the Washington, DC metropolitan area. Costs for the seminar are being kept as low as possible. A $18.00 registration fee will be the only charge which covers coffee and donuts in the morning and sodas in the afternoon. Librarians attending the seminar must cover their own travel and subsistence expenses, as no government funds are available for that purpose. Prospective attendees should complete the registration form and mail it, along with a check for $18.00 postdated after January 1, 2001 and made out to "GPO Cafeteria Service" to the Library Programs Service by March 13, 2001. Librarians who are officially registered for the seminar will be notified first by e-mail immediately and then receive a packet by mail in mid-April 2001. As the 2000 seminar had a waiting list of 18 people, a helpful hint is to submit the registration form to reserve a place first, then try to obtain full or partial funding from your library administration later. If you wait until funding is assured, the limited slots for the seminar may be filled. If you have any questions about the seminar, please contact the Chief, Library Division, by telephone on (202) 512-1119; by fax on (202) 512-1432; or by e-mail at . ------------------------------------------------------------------------ 14th Annual Interagency Depository Seminar Preliminary Agenda Tuesday, May 29, 2001 There will be an informal get-together of seminar participants in the Dogwood Room of the Holiday Inn - Rosslyn Westpark Hotel at 6:00 p.m. Librarians will be able to meet some colleagues and Depository Services staff in an informal setting. Those who are interested may enjoy dining together in the Rosslyn or Georgetown areas. Wednesday, May 30 Government Printing Office The Library Programs Service (LPS) of the Government Printing Office will host the first day of the seminar. LPS staff will be available to answer questions about how GPO acquires, classifies, catalogs, and distributes and disseminates government information products in all media. LPS staff will also discuss writing the self-study and responsibilities of Federal depositories. There will be a comprehensive tour of the LPS facility and an opportunity to network. Thursday, May 31 Federal Register The Office of the Federal Register (OFR), of the National Archives and Records Administration, will present this morning's program on the Federal regulatory system. The workshop covers the rulemaking process, including the relationship between laws and regulations; the important elements of the Federal Register and the Code of Federal Regulations; using the finding aids of the Federal Register/CFR publication system; and an overview of electronic access to certain publications of the OFR. GPO Access In the afternoon, GPO's Office of Electronic Information Dissemination Services will demonstrate the variety of GPO Access on-line services, including the Federal Register, Congressional Record, U.S. Code, Congressional bills, and other databases. Friday, June 1 In the morning, four different Federal agency representatives will discuss their products, services, and electronic initiatives. For maximum flexibility in program planning, Federal agencies will be confirmed in spring 2001. Library of Congress In the afternoon, the Serial and Government Publications Division will conduct a tour of its operation, including the government publications stacks and reference. There will be a presentation on the National Digital Library activities. There will be the opportunity to tour key areas of the restored Jefferson Building. Monday, June 4 Bureau of the Census Staff of the Census Bureau will present a product preview of the 2000 Census, American Community Survey, American Factfinder, etc., and demonstrate other products on DVD or CD-ROM and the Census home page. Bureau staff will provide a variety of handouts and answer questions about the availability and uses of Census data. Tuesday, June 5 Intellectual Property A full day workshop will cover the basics of intellectual property: patents, trademarks and copyrights, featuring speakers from the U.S. Patent and Trademark Office and the Copyright Office of the Library of Congress. Attendees will learn to differentiate between three types of Federal protection for intellectual property and the methods by which this information is accessed by the public. Publications and search methods, where applicable, will also be discussed. Wednesday, June 6 In the morning, agency representatives from the Bureau of Labor Statistics and one additional publisher will discuss their products, services, and electronic initiatives. The seminar will conclude at noon. Presentations during the seminar week will be held in the Carl Hayden Room of the main building of the Government Printing Office and the Library of Congress. Presentations will begin promptly at 8:30 a.m. and will last until 4:00 p.m., unless otherwise stated in a detailed program supplied to the registrants in mid-April 2001. All participants are expected to attend all presentations. Accommodations As May and June are peak tourist periods for Washington, accommodations can be very hard to find. A block of rooms has been reserved for seminar participants at the Holiday Inn - Rosslyn Westpark Hotel. The hotel is located at 1900 North Fort Myer Drive, Arlington, VA. This hotel is 1 block from the Rosslyn Metro station. Attendees can take the Metro subway train from Washington's Reagan National Airport to the hotel and also to Union Station, which is about a block from GPO. The Library of Congress can be reached by Metro or by walking from GPO. A room is available for the government rate of $119.00 per night for single or double occupancy. The room rate is subject to additional taxes that are currently 9.75% per night. Overnight parking is free. If you wish to reserve a room at the Holiday Inn - Rosslyn Westpark Hotel, you should call as soon as GPO confirms your seminar reservation. Hotel reservations must be made no later than May 4, 2001. After that date, rooms will be subject to availability at the best available rate. If you choose to make other hotel arrangements, be sure the hotel is near a subway stop for ease of transportation to and from seminar sites. The phone number of the reservation desk at the Holiday Inn - Rosslyn Westpark is (703) 807-2000. Please tell the reservation clerk that you are attending the GPO Interagency Depository Seminar and quote the above room rate. If you are interested in sharing a room with another librarian attending the seminar, Sheila McGarr at LPS will try to match up roommates. You may contact her by telephone on (202) 512-1119 or via e-mail at . Registration Form Mail to: Chief, Library Division Mail by: March 13, 2001 Library Programs Service (SLL) U.S. Government Printing Office Washington, DC 20401 _________ I would like to attend the May 30-June 6, 2001 Interagency Depository Seminar. _________ I need lodging and will contact the hotel directly. _________ I have not previously attended this GPO-sponsored seminar. Enclosed is my check for $18.00 payable to "GPO Cafeteria Service." Please type or print clearly: _____________ Depository # ________________________________________________________________________________________ Name ________________________________________________________________________________________ Institution Name ________________________________________________________________________________________ Library Name ________________________________________________________________________________________ Street Address ________________________________________________________________________________________ City, State, Zip Code + 4 ________________________________________________________________________________________ Telephone (include area code) ________________________________________________________________________________________ Internet E-mail Address