ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program --------------------------------------------------------------------- December 15, 1999 GP 3.16/3-2:20/18 (Vol. 20, no. 18) --------------------------------------------------------------------- Y2K Preparations at GPO and LPS Library Programs Service (LPS) staff wants to take this opportunity to inform the depository community and other interested stakeholders about our year 2000 (Y2K) contingency plans for major LPS systems and functions. GPO, together with other Federal agencies, has developed a business continuity and contingency plan as required by the General Accounting Office. This plan has been developed for LPS' major functional activities to enable us to carry on even if confronted with Y2K problems or other emergencies. To ensure that we can continue providing acquisitions, classification, distribution, shipping and cataloging services, GPO's Office of Information Resources Management (OIRM) has completed Y2K remediation and testing on LPS mission-critical mainframe legacy systems: * ACSIS (Acquisitions, Classification, and Shipment Information System) * DDIS (Depository Distribution Information System) * MOCAT/SAMANTHA (Monthly Catalog publishing system) Y2K modifications and related upgrades are also underway for the ADDS (Automated Depository Distribution System, formerly known as the Lighted Bin System). This work is expected to be completed shortly after January 1, 2000. Our contingency plans provide for continuous distribution of depository library materials even if serious delays in the ADDS updates are encountered. All LPS web and local applications and computers have been tested for Y2K compliance and necessary remediation or replacement is essentially complete. In addition, GPO Access, GPO's publicly-accessible Web site, located at , has been certified Y2K compliant. In the event that Y2K impairs the functioning of any of our major systems, LPS has plans in place to enable our workforce to provide service to the depository community by continuing to process, catalog and distribute depository materials. LPS staff is working to ensure that the mission-critical LPS functions are operational on January 3, 2000. The depository community will be kept informed of any major Y2K malfunctions that will have a direct impact on the services we provide. Obviously, if the GPO and/or LPS network is down for any reason, we cannot provide e-mail communication. Be assured, however, that we will use available technology to contact depository libraries, vendors and other libraries and partners if any critical functions are affected by the Y2K activities. The GPO-wide Y2K statement can be found at: . The staff member within LPS who will serve as our Y2K point of contact is: Laurie Beyer Hall Supervisory Program Analyst (202) 512-1114 (202) 512-1432 fax lhall@gpo.gov As a reminder, the Recommended Specifications for Public Access Workstations in Federal Depository Libraries at states that: "Depository librarians are reminded to check computer and network configurations and software to ensure Y2K compliance. Most software developed in the 1960s, 70s, 80s, and to a lesser extent the 90s, was not designed to be operable into the 21st century. If you are using any application programs (database management, spreadsheets, word processors, etc.) to administer any part of the depository operation, verify their Y2K readiness and upgrade or migrate to a new program if necessary." LPS previously provided information on the Y2K status of depository CD-ROMs. This report may be found at: .