ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program ------------------------------------------------------------------------ October 25, 1999 GP 3.16/3-2:20/14 (Vol. 20, no. 14) ------------------------------------------------------------------------ [Handout] Depository Services Update Fall 1999 Depository Library Council Meeting October 18 - 21, 1999 1999 Biennial Survey The 1999 Biennial Survey of Depository Libraries was mailed to each depository coordinator in a manila envelope marked with "Biennial Survey Open Immediately." The Survey, which is required by law, will be conducted during October and November 1999, and must be completed on the web at by December 1, 1999. Self-Studies The 1999 revision to a Self-Study of a Federal Depository Library was distributed to all depositories in paper early in October. The template is available from the FDLP Administration Web page at . There are 219 self-studies in the backlog awaiting evaluation. Revising the Self-Study of a Federal Depository Library and creating a new template took longer than anticipated. Those depository librarians and their directors whose depository operations were last inspected in 1994 will not be notified to submit a mandatory self-study in October 1999 as previously announced. In order to complete the evaluation reports for the self-studies already at LPS and conduct follow-up inspections if necessary, self-studies will be requested in three stages during 2000. In January 2000, depository librarians and their directors in Iowa, Maryland, Minnesota, and Virginia will be notified to submit a self-study by May 1. In May, depository librarians and their directors in Arkansas, California, and Florida will be notified to submit a self-study by September 1. In September, depository librarians and their directors in Indiana, Massachusetts, Michigan, New Jersey, New York, Ohio, and Pennsylvania will be notified to submit a self-study by January 2001. Outreach The spring 2000 Depository Library Council meeting will be held from April 10-12. The DoubleTree Islander Hotel, Goat Island, in Newport, RI has been awarded the contract. The preliminary agenda and registration form will appear in the January 15, 2000 issue of Administrative Notes. The 9th annual Federal Depository Conference and fall Depository Library Council meeting will be held from Monday, October 23 through Wednesday afternoon, October 25, 2000 and the Regional Librarians meeting will be held on Sunday, October 22. The Holiday Inn-Rosslyn Westpark, 1900 North Fort Myer Drive, Arlington, VA, is the conference hotel. The 13th annual Interagency Depository Seminar will be held from May 31-June 7, 2000 at the U.S. Government Printing Office. The preliminary agenda and registration form appeared in the October 15, 1999 issue of Administrative Notes. The spring 2001 Depository Library Council meeting will be held from April 2-4, 2001. The Sheraton Four Points Hotel Riverwalk North, 110 Lexington Avenue, San Antonio, TX is the meeting site. The 10th annual Federal Depository Library Conference and fall Depository Library Council meeting will be held from Monday, October 15 through Wednesday afternoon, October 17, 2001 and the Regional Librarians meeting will be held on Sunday, October 14. The Holiday Inn Hotel and Suites, 625 First Street, Alexandria, VA is the conference hotel. Publications The August 1999 edition of the Federal Depository Library Directory will be distributed to all depositories in October. The Proceedings of the 8th Annual Federal Depository Library Conference will be distributed to all depositories in late October and will also be available on the FDLP Administration Web page at . Federal Depository Libraries During FY 1999, 100 depository libraries were inspected, down from 114 in FY 1998. However, 252 libraries received Self-Study Evaluation reports, up from 179 in FY 1998. Five libraries were put on probation this fiscal year compared with 7 the previous year. As of September 30, 1999, there are 1,347 Federal depository libraries, of which 53 are regionals and 1,294 selectives. Sixteen libraries voluntarily relinquished depository status while three joined the program.