ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program ------------------------------------------------------------------------ October 25, 1999 GP 3.16/3-2:20/14 (Vol. 20, no. 14) ------------------------------------------------------------------------ [Handout] Depository Administration Branch Update Fall 1999 Depository Library Council Meeting October 18 - 21, 1999 New Software for National Trade Data Bank (NTDB) Beginning with the November issue, the NTDB CD-ROMs will be supplied with new Y2K compliant software from Enigma, Inc. LPS will continue to pay the licensing fees on behalf of depository libraries in FY 2000. After that, LPS will apply the funds previously used for licensing fees to purchase additional depository access to the Internet service, phasing the CDs out of the Federal Depository Library Program. List of Classes The October 1999 List of Classes will be distributed in October. The List of Classes is now produced only two times a year, in response to a fall 1998 Council recommendation to discontinue or consolidate traditional LPS products in tangible formats. As Council noted, updated online tools are more useful than the print editions, which are out of date by the time they are distributed. Administrative Notes Technical Supplement In May 1999, LPS proposed changing the Administrative Notes Technical Supplement (ANTS) from a printed product to an electronic only product. LPS received many comments concerning the difficulty of producing a complete and satisfactory printed version of ANTS from the HTML pages on GPO Access. In light of these comments, LPS is investigating ways to improve the WEBTech Notes application, and will continue to produce the ANTS in paper format. After evaluating the many comments sent in response to this proposal, the ANTS paper product may also be modified. Changes Made During Item Selection Update Cycle New item selection additions from the FY1999 Annual Item Selection Update Cycle went into effect October 1, 1999. 974 libraries made a total of 63,897 changes to the item selection profile, with deletions accounting for over 60% of the changes. Shipping List Numbering Changes Beginning October 1, 1999, the shipping list numbers for all formats changed to include the entire year in the heading. In the past, shipping list numbers began with the last two digits of the year, i.e., 99-0001-P. The first paper shipping list number for FY 2000 is 2000-0001-P. The four-digit format is being used to properly identify data in accordance with Y2K protocols. However, because of file naming limitations, shipping list numbers in the Federal Bulletin Board (FBB) and U.S. FAX Watch systems will continue to use the older numbering format. For the FBB, the individual file numbers will continue to use the last two digits of the year plus the shipping list number and letters designating shipping list and file format, i.e., 000001P.DBF. The file directories for the FY 2000 shipping lists will be new, but libraries will not need to modify any bookmarks for the older material, only add new ones for FY 2000. Shipping list numbers on U.S. FAX Watch will also continue using only the last two digits of the year. To obtain shipping list 2000-0001-P, a searcher must input 0000011. The last digit represents the alpha character for format: paper = 1, electronic = 3, separate = 7, and microfiche = 6. FAX Watch is accessible at (202) 512-1716 from a touchtone telephone. National Imagery and Mapping Agency (NIMA) maps are being distributed under a new shipping list numbering sequence. The change was required because these separates are no longer being distributed by the publishing agency, but from GPO through a contractor. The numbering for the first NIMA shipping list for FY 2000 is 2000-2001-S. Depository Access to usgovsearch Federal depository libraries are able to access the usgovsearch service at no charge to the library. Northern Light is providing free public access to public libraries, K-12 public school libraries, and the libraries in the FDLP. The usgovsearch Free Edition is located at . Libraries are encouraged to bookmark this page. Product Update New and notable publications include: * 1997 Economic Census, ECON97, Disc 1A C 3.277:CD-EC 97-1/DISC.1 A, Item 0154-C o 1997 Census of Agriculture, Geographic Series A 92.53, Item 0015-B-01 through 0015-B-52 o 1999 U.S. Industry & Trade Outlook C 61.48:999, Item 0215-L-08 Recent fugitive documents that were distributed through the FDLP include: * Combating Proliferation of Weapons of Mass Destruction Y 3.2:C 73/2/W 37, Item 1089 * Women in the U.S. Armed Forces (CD-ROM) D 1.95:W 84/CD, Item 0307-A * Selection and Application Guide to Police Armor J 28.2:T 22/998, Item 0968-H-11