ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program ------------------------------------------------------------------------ October 15, 1999 GP 3.16/3-2:20/15 (Vol. 20, no. 15) ------------------------------------------------------------------------ 13TH ANNUAL INTERAGENCY DEPOSITORY SEMINAR ANNOUNCED FOR MAY-JUNE 2000 The 13th Annual Interagency Depository Seminar will be held in Washington, DC from May 31 through June 7, 2000. The weeklong seminar will consist of an overview of various agencies' information products and activities as they relate to Federal depository libraries. The seminar is being presented by many Federal agencies, including: * Bureau of the Census * Copyright Office * Library of Congress * Office of the Federal Register * Patent and Trademark Office * Government Printing Office and more to be announced. The Interagency Depository Seminar is the most comprehensive introduction to U.S. Government information now offered (see the attached schedule of events). It is aimed at documents staff with basic working experience in a depository. In the twelve years that it has been offered, the seminar has been very popular with the Federal documents community. As attendance must be limited to sixty participants, preference will be given to those who have not previously attended the seminar and whose libraries are located outside the Washington, DC metropolitan area. Costs for the seminar are being kept as low as possible. A $17.00 registration fee will be the only charge which covers coffee and donuts in the morning and sodas in the afternoon. Librarians attending the seminar must cover their own travel and subsistence expenses, as no government funds are available for that purpose. Prospective attendees should complete the registration form and mail it, along with a check for $17.00 made out to "GPO Cafeteria Service" and postdated after January 1, 2000 to the Library Programs Service by March 13, 2000. Librarians who are officially registered for the seminar will be notified first by telephone and then by mail after March 13. If you have any questions about the seminar, please contact the Chief, Library Division, by telephone on (202) 512-1119; by fax on (202) 512-1432; or by e-mail at . 13th Annual Interagency Depository Seminar Preliminary Agenda Tuesday, May 30, 2000 There will be an informal get-together of seminar participants in the large meeting room of the St. James Hotel at 6:00 p.m. Librarians will be able to meet some colleagues and Depository Services staff in an informal setting. Those who are interested may enjoy dining together. Wednesday, May 31 Government Printing Office The Library Programs Service (LPS) of the Government Printing Office will host the first day of the seminar. LPS staff will be available to answer questions about how GPO acquires, classifies, catalogs, and distributes depository publications. LPS staff will also discuss writing the self-study and responsibilities of Federal depositories. There will be a comprehensive tour of the LPS facility and an opportunity to network. Thursday, June 1 Federal Register This morning's program, on the Federal regulatory system, is presented by the Office of the Federal Register (OFR), National Archives and Records Administration. The workshop covers the rulemaking process, including the relationship between laws and regulations; the important elements of the Federal Register and the Code of Federal Regulations; using the finding aids of the Federal Register/CFR publication system; and an overview of electronic access to certain publications of the OFR. GPO Access In the afternoon, GPO's Office of Electronic Information Dissemination Services will demonstrate the variety of GPO Access on-line services, including the Federal Register, Congressional Record, U.S. Code, Congressional bills, and other databases. Friday, June 2 In the morning, four different Federal agency representatives will discuss their products, services, and electronic initiatives. Library of Congress In the afternoon, the Serial and Government Publications Division will conduct a tour of its operation, including the government publications stacks and reference. There will be a presentation on the National Digital Library activities. Monday, June 5 Bureau of the Census Staff of the Census Bureau will present a preliminary product preview of the 2000 Census, American Community Survey, the 1997 Economic Census, American Fact Finder, and demonstrate maps from the 2000 Census. Bureau staff will provide a variety of handouts and answer questions about the availability and uses of Census data. Tuesday, June 6 Intellectual Property A full day workshop will cover the basics of intellectual property: patents, trademarks and copyrights, featuring speakers from the U.S. Patent and Trademark Office and the Copyright Office of the Library of Congress. Attendees will learn to differentiate between three types of Federal protection for intellectual property and the methods by which this information is accessed by the public. Publications and search methods, where applicable, will also be discussed. Wednesday, June 7 In the morning, representatives from three Federal agencies will discuss their products, services, and electronic initiatives. The seminar will conclude at noon. Presentations during the seminar week will be held in the Carl Hayden Room of the main building of the Government Printing Office and the Library of Congress. Presentations will begin promptly at 8:30 a.m. and will last until 4:00 p.m., unless otherwise stated in a detailed program supplied to the registrants in April 2000. All participants are expected to attend all presentations. Accommodations As May and June are peak tourist periods for Washington, accommodations can be very hard to find. A block of suites has been reserved for seminar participants at the St. James Hotel. The hotel is located at 950 24th Street NW, Washington, DC. This hotel is in a good section of the city, one block from the Foggy Bottom Metro station. Attendees can take the Metro train from Washington's Reagan National Airport to the hotel and to Union Station, which is about a block from GPO. The Library of Congress can be reached by Metro or by walking from GPO. A suite (bedroom, kitchen complete with china and cookware, and dining area) is available for the government rate of $132.00 per night for single or double occupancy. The extra person charge for triple occupancy is $20.00. The rate includes complimentary continental breakfast and use of the hotel's fitness center. The room rate is subject to additional Washington, DC taxes that are currently 14.5%. Overnight parking is $17.00. If you wish to reserve a suite at the St. James Hotel, you should call as soon as a seminar reservation is confirmed by GPO. Hotel reservations must be made no later than April 14, 2000. After that date, suites will be subject to availability at the best available rate. If you choose to make other hotel arrangements, be sure the hotel is near a subway stop for ease of transportation to and from seminar sites. The phone number of the reservation desk at the St. James Hotel is (202) 457-0500 or (800) 852-8512. Please tell the reservation clerk that you are attending the GPO seminar and quote the above room rate. If you are interested in sharing a suite with 1 or 2 librarians attending the seminar, Sheila McGarr at LPS will try to match up roommates. You may contact her by telephone on (202) 512-1119 or via e-mail at .