ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program --------------------------------------------------------------------- September 15, 1999 GP 3.16/3-2:20/14 (Vol. 20, no. 14) --------------------------------------------------------------------- Correction Made to Premature Activation of New Selections Upon checking the Depository Distribution Information System (DDIS) computer files, LPS has discovered that all "pending additions" from the June/July annual item selection update cycle inadvertently became "active selections" on July 30 instead of October 1. The Lighted Bin System has used this information since July 31, resulting in rain checks for shortages. Librarians using "Item Lister" records updated since July 30 have unknowingly submitted claims for materials that they are not entitled to receive until October 1. Using backup data, the Office of Information Resource Management has restored the correct DDIS files. The "active selections" from the June/July update cycle are now "pending additions" to become effective October 1 as originally scheduled. The "Item Lister" dated August 26 is the correct one to reference for claims. LPS staff will review claims submitted between July 30-August 26. Those that are "pending additions" will not be filled and will be returned to the depository libraries.