ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program --------------------------------------------------------------------- August 15, 1999 GP 3.16/3-2:20/13 (Vol. 20, no. 13) --------------------------------------------------------------------- PRELIMINARY AGENDA FALL 1999 DEPOSITORY LIBRARY COUNCIL MEETING OCTOBER 18-21, 1999 Hotel Phillips (formerly Radisson Suite Hotel) 106 West 12th Street Kansas City, MO ------------------------------------------------------------------------ Sunday, October 17 Afternoon Location 4:00-5:00 Orientation to the Depository Midland Library Council This session is designed to acquaint first time attendees with how the Council works and to preview Council activities over the next 3 1/2 days * Anne Watts, St. Louis Public Library, Former Council Chair, Facilitator 6:00 Informal pre-dinner get-together to Hotel Lobby network by food preference Monday, October 18 Morning 8:00 Registration and Coffee with Council and GPO Staff 8:30 Welcome and Remarks Phillips * Duncan M. Aldrich, Council Chair * Michael F. DiMario, Public Printer 9:00 GPO Update * Francis J. Buckley, Jr., Superintendent of Documents * Gil Baldwin, Director, Library Programs Service 10:00 Break 10:30 GPO Update (continued) Phillips * T.C. Evans, Acting Director, Office of Electronic Information Dissemination Services (EIDS) * Thomas A. Downing, Chief, Cataloging Branch, LPS * Robin Haun-Mohamed, Chief, Depository Administration Branch, LPS 11:30 GPO Information Exchange: Council and Audience Q&A 12:00 Lunch Afternoon 2:00 Depository Library Council - Crystal Plenary Session * GPO Information Exchange: Council and Audience Q&A (continued) * Chauncey E. Epps, Manager, U.S. Government Bookstore, Kansas City * Committee Reports and Recommendations for Council Action * Election of Officers 3:15 Break 3:45 New Documents Staff New Yorker Informal session to answer questions about depository issues * Sheila M. McGarr, Chief, Library Division, LPS, Facilitator * Vicki A. Barber, Chief, Depository Distribution Division, LPS, Facilitator 3:45 Getting the Word Out: Using Crystal Continuing Education Programs to Promote Government Information * Pamela K. Drayson, Director, Kansas City Community College Library * Speaker TBA 3:45 Depository Library Council Midland Working Session 5:00 Adjourn 7:00 - Reception Truman Library 9:00 Tuesday, October 19 Morning 8:00 Coffee with Council and GPO Staff 8:30 Depository Library Council - Phillips Plenary Session Diskettes, CD-ROMs, Online: Basic Issues Concerning Digital Preservation * Gregory Lawrence, Council Member * Alan Perry, Archivist and Regional Preservation Officer, National Archives and Records Administration, Kansas City 10:00 Break 10:30 Depository Library Council - Phillips Plenary Session Cooperative Online Resource Catalog (CORC) Project * Shirley Hyatt, Manager, Product Marketing Department, OCLC * Speaker TBA 12:00 Lunch Afternoon 2:00 Regional Librarians: Part I - New Yorker Substitution of Formats Issues * Daniel C. Barkley, Interim Head, Government Information Department, University of New Mexico, Facilitator Part II: Role of the Regional in a Web Environment * TBA, Facilitator 2:00-5:00 Depository Library Council Midland Working Session 2:00 The Ins and Outs (Literally) of LPS Crystal Processing * Vicki A. Barber, Chief, Depository Distribution Division * Thomas A. Downing, Chief, Cataloging Branch * Robin Haun-Mohamed, Chief, Depository Administration Branch 3:15 Break 3:45 Regional Librarians: Open New Yorker Discussion * Sheila M. McGarr, Chief, Library Division, LPS, Facilitator 3:45 Update on the FDLP Electronic Crystal Collection * George D. Barnum, Electronic Collection Manager, LPS 5:00 Adjourn Wednesday, October 20 Morning 8:00 Coffee with Council and GPO Staff 8:30-12:00 Depository Library Council Midland Working Session 8:30-12:00 Federal Regulations: Rulemaking, Crystal Code of Federal Regulation, and Federal Register * Ann Maso, Writer/Editor, Office of the Federal Register 8:30 Consortia Initiatives in Loading New Yorker Documents Catalog Records Into OPACs * Jill B. Fatzer, Department of Curriculum and Instruction, University of New Orleans * John W. Conover, Documents Librarian, Nicholls State University * Jan Swanbeck, Head, Documents Department, University of Florida 8:30-12:00 GPO Access "hands on" Introductory University of Training [limited seating, sign-up Missouri Kansas required] City Law Library * Vicki R. Amey, Electronic Products and Services Specialist, EIDS 10:00 Break 10:30 GPO Access Open Forum New Yorker * T.C. Evans, Acting Director, EIDS, Facilitator 12:00 Lunch Afternoon 2:00 Collection Management: What the Crystal Documents Data Miner Can Do For You * Nan L. Myers, Government Documents Librarian, Wichita State University * John M. Ellis, Senior Database Analyst, National Institute for Aviation Research, Wichita State University 2:00 Federal Agency Update: Bureau of New Yorker the Census * Matthew S. Milbrodt, Information Services Specialist, Bureau of the Census, Kansas City Regional Office 2:00-5:00 Depository Library Council Midland Working Session 2:00-5:00 GPO Access "hands on" Advanced University of Training [limited seating, sign up Missouri Kansas required] City Law Library * Vicki R. Amey, Electronic Products and Services Specialist, EIDS 3:15 Break 3:45 Federal Agency Update Crystal * Speaker and agency TBA 3:45 Writing the GPO Self-Study New Yorker * Sheila M. McGarr, Chief, Library Division, LPS 5:00 Adjourn Thursday, October 21 Morning 8:00 Coffee with Council and GPO Staff 8:30 Depository Library Council - Phillips Plenary Session Report of Draft Recommendations and Action Items (including audience response and comments) 10:00 Adjourn Preliminary Agenda Fall 1999 Depository Library Council Meeting Kansas City, MO Phillips Midland New Yorker Crystal Tours, etc. Sunday, October 17 4:00 Orientation 6:00 Pre-dinner get-together in Lobby Monday, October 18 8:30 Council Plenary Session 2:00 Council Plenary Session 3:45 Council New Continuing Working Documents Education Session Librarians Tuesday, October 19 8:30 Council Plenary Session 2:00 Council Regional LPS Working Libraries Processing Session Ins & Outs 3:45 FDLP Electronic Collection Wednesday, October 20 8:30 Council Consortia Federal GPO Access Working Initiatives Regulations training-UMKC Session 10:30 GPO Access Open Forum 2:00 Council Census Documents GPO Access Working Bureau Data Miner training-UMKC Session Update 3:45 Self-Study Federal Agency Update Thursday, October 21 8:30 Council Plenary Session 10:00 Adjourn