ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program ------------------------------------------------------------------------ July 15, 1999 GP 3.16/3-2:20/11 (Vol. 20, no. 11) ------------------------------------------------------------------------ Depository Services Update Outreach The fall Depository Library Council meeting will be held from Monday, October 18 through Thursday morning, October 21, 1999. The Radisson Suite Hotel, 106 West 12th Street, in downtown Kansas City, MO, is the site. The preliminary agenda and registration form will appear in the August 15, 1999 issue of Administrative Notes. The spring 2000 Depository Library Council meeting will be held in Rhode Island from April 10-12. The DoubleTree Islander Hotel, Goat Island, in Newport, RI has been awarded the contract. The preliminary agenda and registration form will appear in the January 15, 2000 issue of Administrative Notes. The 9th annual Federal Depository Conference and fall Depository Library Council to the Public Printer meeting will be held from Monday, October 23 through Wednesday afternoon October 25, 2000 and the Regional Librarians meeting will be held on Sunday, October 22. The Holiday Inn-Rosslyn Westpark, 1900 North Fort Myer Drive, Arlington, VA, is the conference hotel. The 13th annual Interagency Depository Seminar will be held from May 31-June 7, 2000 at the U.S. Government Printing Office. The preliminary agenda and registration form will appear in the October 15, 1999 issue of Administrative Notes. FDLP Electronic Substitution Guidelines The FDLP Guidelines on Substituting Electronic for Tangible Versions of Depository Publications was published in the May 15, 1999 issue of Administrative Notes. With the regional library's permission, a selective depository is permitted to replace tangible versions with electronic equivalents provided the electronic version is complete, official, and permanently accessible. GPO Access databases on the List of Official GPO Databases That May Be Substituted for Tangible FDLP Products < www.access.gpo.gov/su_docs/dpos/ad051599.html > meet these requirements. GPO Access 2000 - Request For Training The July 15, 1999 issue of Administrative Notes will contain information on how depository libraries can request training or a demonstration to show basic or advanced features and functions of GPO Access in 2000. Self-Studies The Self-Study Review Committee, which is a group of volunteers from the Depository Library Council, regional librarians, selectives, a selective housing site, and Depository Services Staff, has nearly completed its work. The revised Self-Study of a Federal Depository Library will be available in summer 1999. In October 1999, depository librarians and their directors whose depository operations were last inspected in 1994 will be notified to submit a mandatory self-study. The states include Arkansas, California, Florida, Indiana, Iowa, Maryland, Massachusetts, Michigan, Minnesota, New Jersey, New York, Ohio, Pennsylvania, and Virginia. The due date for these self-studies will be January 15, 2000. These depository librarians will use the new Self-Study template. 1999 Biennial Survey The draft 1999 Biennial Survey of Depository Libraries appeared in the May 15, 1999 issue of Administrative Notes . The deadline for the depository library community to comment on the survey questions is July 15, 1999. Please send e-mail messages to Sheila McGarr at . The survey will be conducted during October and November 1999. Recommended Computer Specifications The 1999 update of the Recommended Specifications for Public Access Work Stations in Federal Depository Libraries appeared in the June 15, 1999 Administrative Notes at . Federal Depository Library Directory The August 1999 edition of the Federal Depository Library Directory will be printed and distributed to all depositories in September. Each depository library can assure the accuracy of its entry by reviewing and updating the information in the Library Directory module on the FDLP Administration page at . Federal Depository Libraries As of June 15, 1999, there are 1,351 Federal depository libraries of which 53 are regionals and 1,298 selectives.