ADMINISTRATIVE NOTES NEWSLETTER OF THE FEDERAL DEPOSITORY LIBRARY PROGRAM Vol. 20, no. 04 GP 3.16/3-2:20/04 February 15, 1999 REVISED AGENDA DEPOSITORY LIBRARY COUNCIL & FEDERAL DEPOSITORY CONFERENCE APRIL 12 - 15, 1999 HOLIDAY INN-BETHESDA BETHESDA, MD Sunday, April 11 Morning All day meeting of regional librarians Location 8:45 Welcome * Sheila M. McGarr, Chief, Depository Services, LPS, GPO * Francis J. Buckley, Jr., Superintendent of Documents Versailles IV 9:00 Developing Regional Web Pages for Selectives * Steve Beleu, Director, U.S. Government Information, Oklahoma Department of Libraries * Suzanne Holcombe, Assistant Documents Librarian, Oklahoma State University * Jan Swanbeck, Head, Documents Department, University of Florida 10:00 Break 10:30 Incorporating the NRC Legacy Collection Into the FDLP * Elizabeth J. Yeates, Chief, Public Documents Program Section, U.S. Nuclear Regulatory Commission * LPS Staff 11:15 Regional Manuals/Superseded Electronic Publications * Daniel C. Barkley, Interim Director, Government Documents Department, University of New Mexico 12:00 Lunch Afternoon 1:30 Videoconference: For Training and Communication * Sandra Fritz, Federal Documents Coordinator, Illinois State Library Versailles IV 2:45 Wrap Up * Sheila M. McGarr, LPS, GPO 3:00 Adjourn 4:00-5:00 Orientation to the Depository Library Council and Federal Depository Library Conference This session is designed to acquaint first-time attendees with how Council works and to preview Conference activities over the next 3 1/2 days. * Cynthia L. Etkin, Library Inspector, LPS, GPO, Facilitator * Gail Snider, Library Inspector, LPS, GPO, Facilitator Versailles IV 6:00 Informal pre-dinner get-together to network by food preference Hotel Lobby Monday, April 12 Morning 8:00 Registration and Coffee with Council and GPO Staff 2nd floor 8:30 Welcome & Remarks * Thomas K. Andersen, Council Chair * Michael F. DiMario, Public Printer Versailles I-IV 9:00 GPO Update * Francis J. Buckley, Jr., Superintendent of Documents * Gil Baldwin, Director, Library Programs Service, GPO * T.C. Evans, Assistant Director, Office of Electronic Information Dissemination Services (EIDS), GPO 10:00 Break 10:30 GPO Update (continued) * Robin Haun-Mohamed, Chief, Depository Administration Branch, LPS, GPO * Thomas A. Downing, Chief, Cataloging Branch, LPS, GPO * George D. Barnum, Electronic Transition Specialist, LPS, GPO 12:00 Lunch Afternoon 1:30-4:00 Depository Library Promotional Materials, Order Forms, and Upcoming Marketing Efforts * Staff, Promotion & Advertising, GPO Registration Table 2:00-3:15 Depository Library Council * Committee Reports and Recommendations for Council Action Versailles I 2:00-5:00 New Documents Librarians Informal session to answer questions from mundane to complex about depository operational issues. For new documents librarians or those who feel "new" to any aspect of depository librarianship. Veteran documents librarians from a variety of backgrounds plus LPS staff will be available. * Vicki A. Barber, Chief, Depository Distribution Division, LPS, GPO, Facilitator * Sheila M. McGarr, Chief, Depository Services, LPS, GPO, Facilitator Versailles II 2:00-3:15 Introduction to DVD * Carol F. Cini, Associate Director, Institute for Federal Printing and Electronic Publishing, GPO PTO and DVD Technology * Bruce B. Cox, Manager, Optical Disc Publishing Program, U.S. Patent and Trademark Office Versailles III 2:00-3:15 GPO Access (demonstration): All Databases Part I: Introduction and Overview * Selene T. Dalecky, Analyst, EIDS, GPO * Karie T. Lew, Analyst, EIDS, GPO Versailles IV 2:00-3:00 LPS Tour GPO 2:00-3:00 NOAA Central Library Tour NOAA 2:00-3:00 U.S. Senate Library Tour Russell Bldg. 2:00-4:00 STAT-USA/Internet Demonstration Reagan Bldg. 3:15-3:45 Break 3:45-5:00 Partners in GIS: Establishing Partnerships to Provide Access to Government Data and Metadata to Citizens * Kenwood E. Giffhorn, Deputy Secretary, Management and Technical Services, Pennsylvania Department of Environmental Protection * Maurie C. Kelly, Project Coordinator, Pennsylvania Spatial Data Access, Environmental Resources Research Institute * Todd Bacastow, GIS Coordinator, Pennsylvania State University * Christopher Pfeiffer, PASDA Metadata Specialist, Pennsylvania State University Versailles I 3:45-5:00 NTIS/GPO Electronic Image Format Pilot Project * Walter L. Finch, Associate Director for Business Development, National Technical Information Service, U.S. Department of Commerce Versailles III 3:45-5:00 GPO Access (demonstration) Part II: New Products and Q & A * Selene T. Dalecky, Analyst, EIDS, GPO * Karie T. Lew, Analyst, EIDS, GPO Versailles IV 3:45-5:00 Depository Library Council Working Session Maryland Tuesday, April 13 Morning 8:00 Coffee with Council & GPO Staff 2nd floor 8:30 Depository Library Council: Plenary Session Assessment of Electronic Government Information Products: Final Report * Woody Horton, Consultant, National Commission on Libraries and Information Science Versailles I-IV 9:30 Depository Library Council: Plenary Session 10:30 Break 11:00 Building the FDLP Electronic Collection * Judy Andrews, Electronic Transition Specialist, LPS, GPO * Laurie B. Hall, Program Analyst, LPS, GPO 12:00 Lunch Afternoon 1:30-4:00 Depository Library Promotional Materials, Order Forms, and Upcoming Marketing Efforts * Staff, Promotion & Advertising, GPO Registration Table 2:00-5:00 Depository Library Council Working Session Maryland 2:00-3:15 Federal Agency Update Session, Part I DOE Information Bridge: One Year Later * Kathleen Chambers, Project Manager, Office of Scientific & Technical Information, U.S. Department of Energy 1997 Economic Census and Decennial Census * John C. Kavaliunas, Assistant Chief, Marketing Services Office, Bureau of the Census, U.S. Department of Commerce STAT-USA Products * Ken Rogers, Director, STAT-USA, Economics and Statistics Administration, U.S. Department of Commerce Versailles I-II 2:00-3:15 Digitizing Collections of Government Information: Options, Processes, Costs * Cathy N. Hartman, Documents Librarian, University of North Texas Electronic Resource Library of Plutonium Information: Vision and Reality (demonstration) * Karen Ruddy, Director, Electronic Resource Library Project, Amarillo College Versailles III 2:00-3:15 GPO Access (demonstration): Advanced Search Techniques * Selene T. Dalecky, Analyst, EIDS, GPO * Karen E. Sieger, Analyst, EIDS, GPO Versailles IV 2:00-3:15 Spreading the Riches Around: Administering Selective Housing Arrangements from the Law Library Perspective * Robert C. Richards, Jr., Technical Services and Documents Librarian, University of Colorado Law Library * Sharon Blackburn, Government Documents Librarian, Texas Tech University School of Law Library * Martha Jo Sani, Assistant Librarian, Business Library, University of Colorado * Laurel Stiebler, Government Documents Coordinator, Minnesota State Law Library Montgomery 2:00-3:00 LPS Tour GPO 2:00-3:00 Library of Congress Serial & Government Publications Division Tour LC 2:00-3:00 U.S. Senate Library Tour Russell Bldg. 3:15-3:45 Break 3:45-5:00 Federal Agency Update Session, Part II A Digital Library of the State of the Environment; How To Use on the Web and on a Web-connected CD-ROM (demonstration) * Brand L. Niemann, Digital Librarian and Computer Specialist, U.S. Environmental Protection Agency Federal Emergency Management Agency (demonstration) * Marc W. Wolfson, Public Affairs Specialist, Office of Emergency Information and Public Affairs, Federal Emergency Management Agency Elaws: Employment Laws Assistance for Workers and Small Businesses (demonstration) * Roland G. Droitsch, Deputy Assistant Secretary for Policy, U.S. Department of labor Versailles I-II 3:45-5:00 PURLS: What Do I Need to Know? Working With PURLS in Your Local Catalog * Nan L. Myers, Government Documents Librarian, Wichita State University * Arlene Weible, Government Documents Librarian, Willamette University Versailles III 3:45-5:00 GPO Access (demonstration): Advanced Search Techniques (continued) * Selene T. Dalecky, Analyst, EIDS, GPO * Karen E. Sieger, Analyst, EIDS, GPO Versailles IV 3:45-5:00 American FactFinder (DADS) (demonstration) * Speaker TBA, Bureau of the Census, U.S. Department of Commerce Montgomery Wednesday, April 14 Morning 8:00 Coffee with Council & GPO Staff 2nd floor 8:30-12:00 Depository Library Council Working Session Draft Recommendations and Action Items Maryland 8:30-10:00 Open Forum: Sales Program * James T. Cameron, Acting Chief, Promotion & Advertising, GPO * Alan E. Ptak, Chief, Sales Management Division, GPO * Denise L. Thompson, Chief, Order Division, GPO Montgomery 8:30-10:00 Federal Agency Update Session, Part III National Partnership for Reinventing Government (demonstration) * Patricia B. Wood, Web Manager, National Partnership for Reinventing Government O*Net (demonstration) * Donna Dye, O*Net Project Manager, Employment and Training Administration, U.S. Department of Labor National Park Service (demonstration) * David Nathanson, Chief of Library and Archives Services, National Park Service Harpers Ferry Center Versailles I 8:30-10:00 Disasters: Plans, Clean-up, and Recovery * Mary M. Finley, U.S. Documents Librarian, California State University, Northridge * Gail Fithian, Coordinator of Government Documents, Boston Public Library * Fred C. Schmidt, Government Documents Specialist, Colorado State University * Joan Loftus, U.S. Government Documents Bibliographer, Stanford University Versailles II 8:30-10:00 Improving Quality of Documents Reference Service * John W. Graham, Head, Public Documents and Patents, Public Library of Cincinnati and Hamilton County * Lillie J. Dyson, Public Libraries and State Networking Branch Chief, Maryland State Department of Education Web Pages for Training and Reference * Kay Collins, U.S. Government Information Librarian, University of California, Irvine Versailles III 8:30-10:00 Speaker and Topic TBA Versailles IV 8:30-12:00 Depository Library Promotional Materials, Order Forms, and Upcoming Marketing Efforts * Staff, Promotion & Advertising, GPO Registration Table 10:00 Break 10:00-11:00 LPS Tour GPO 10:00-11:00 Library of Congress Serial and Government Publications Division Tour LC 10:00-11:00 National Library of Medicine Tour NLM 10:00-11:00 NOAA Central Library Tour NOAA 10:30-12:00 USDA Digital Publications Preservation Framework * Pamela Q. Andre, Director, National Agricultural Library, U.S. Department of Agriculture * Speaker TBA Versailles I 10:30-12:00 How to Manipulate Federal Bulletin Board Files * Margaret J. Boeringer, Documents Librarian, Pace University Law Library * James M. Mauldin, Publications Management Specialist, LPS, GPO * David J. Nuzzo, Acquisitions Librarian, State University of New York at Buffalo Versailles II 10:30-12:00 Hints on Writing the GPO Self-Study * Stephen Henson, Documents Librarian, Louisiana Tech University * Gail Snider, Library Inspector, LPS, GPO Versailles III 10:30-12:00 GPO Access Open Forum * T.C. Evans, Assistant Director, EIDS, GPO, Facilitator Versailles IV 10:30-12:00 FDLP Administration Web Pages (demonstration) * Joseph P. Paskoski, Analyst, LPS, GPO Montgomery 12:00 Lunch Afternoon 2:00-5:00 Depository Library Council Working Session Maryland 2:00-3:15 Federal Agency Update Session, Part IV Department of Veterans Affairs (demonstration) * Walter R. Houser, Webmaster, U.S. Department of Veterans Affairs National Climatic Data Center (demonstration) * Kenneth Davidson, Deputy Director, National Climatic Data Center, National Oceanic and Atmospheric Administration National Cancer Institute * Nancy Brun, Chief, Information Resources Branch, National Cancer Institute Versailles I 2:00-3:15 CD-ROMs in a Webbed World * Cynthia L. Etkin, Library Inspector, LPS, GPO Versailles II 2:00-3:15 Future Colleagues: Documents Education in Library and Information Science Programs * Timothy C. Hartnett, Associate Librarian, Plattsburgh State University * Judith S. Robinson, Associate Professor, School of Information and Library Studies, State University of New York at Buffalo * Cassandra Hartnett, U.S. Documents Librarian, University of Washington * William Sudduth, Reference Librarian, University of Richmond Versailles III 2:00-3:15 GPO Access (demonstration): All Databases Part I: Introduction and Overview * Selene T. Dalecky, Analyst, EIDS, GPO * Karie T. Lew, Analyst, EIDS, GPO Versailles IV 2:00-3:00 LPS Tour GPO 2:00-3:00 National Library of Medicine Tour NLM 2:00-3:00 U.S. Senate Library Tour Russell Bldg. 3:15-3:45 Break 3:45-5:00 Federal Agency Update Session, Part V Bureau of Labor Statistics (demonstration) * Deborah P. Klein, Associate Commissioner for Publications and Special Studies, Bureau of Labor Statistics, U.S. Department of Labor Bureau of Justice Statistics (demonstration) * Kathy Quinn, Project Supervisor, Bureau of Justice Statistics Clearinghouse National Center for Education Statistics (demonstration) * Gerald Malitz, Webmaster, National Center for Education Statistics, U.S. Department of Education Versailles I 3:45-5:00 Speaker and Topic TBA Versailles II 3:45-5:00 The Ins and Outs (Literally) of Documents Processing * Vicki A. Barber, Chief, Depository Distribution Division, LPS, GPO * Robin Haun-Mohamed, Chief, Depository Administration Branch, LPS, GPO Versailles III 3:45-5:00 GPO Access (demonstration) Part II: New Products and Q & A * Selene T. Dalecky, Analyst, EIDS, GPO * Karie T. Lew, Analyst, EIDS, GPO Versailles IV Thursday, April 15 Morning 8:00 Coffee with Council & GPO Staff 2nd floor 8:30 Partnerships on the Web: FDLP Partnering to Provide Access to Electronic Resources FDLP Partnerships: Origins and Underlying Issues * Duncan M. Aldrich, Head, Business & Government Information Center, University of Nevada, Reno DOSFAN: Launching the Partnership System * John A. Shuler, Head, Documents Department, University of Illinois, Chicago Constructing a Partnership: Nuts and Bolts Perspective * Donna P. Koepp, Head, Government Documents & Maps Library, University of Kansas * Additional Speaker TBA GPO and FDLP Partnerships: Coordinator's Perspective * George D. Barnum, Electronic Transition Specialist, LPS, GPO Versailles I-III 10:00 Break 10:30 Depository Library Council: Plenary Session Report of Draft Recommendations and Action Items (including audience response and comments) 11:30 Closing Remarks * Michael F. DiMario, Public Printer 12:00 Adjourn Addresses for Tours: GPO: 732 North Capitol Street NW, Washington, DC LC: 101 Independence Avenue SE, Madison Building, Washington, DC NLM: Building 8, 8600 Rockville Pike, Bethesda, MD NOAA: 1315 East-West Highway, Suite 2000, Silver Spring, MD Reagan: 14th and Pennsylvania Avenue NW, Washington, DC Russell: 1st and Constitution Avenue NE, Washington, DC FEDERAL DEPOSITORY LIBRARY CONFERENCE & DEPOSITORY LIBRARY COUNCIL April 12-15, 1999 and Regional Librarians' Meeting, April 11, 1999 Hotel Registration Form HOLIDAY INN-BETHESDA ^G 8120 WISCONSIN AVENUE Bethesda, MD 20814 Phone: (301) 652-2000 FAX: (301) 652-4525 ____________________________________________________________________________ __ Deadline for negotiated hotel room rate of $126.00: March 11, 1999 Please reserve accommodations for: Name:___________________________________________________________ Address:_________________________________________________________ City/State/Zip:_____________________________________________________ Telephone:_______________________________________________________ Sharing room with:_________________________________________________ Arrival date/time:_______________________________(check-in after 4:00 p.m.) Departure date/time:_________________________________(check-out by noon) Select type room desired: ____Smoking ____Non-smoking ____Single (one person/one bed) ____Double (two people/one bed) ____Double (two people/two beds) ____Triple (three people/1-2 beds) ____Quad (four people/two beds) Requires handicap room (check one): ____mobility ____hearing impaired ____visually impaired To guarantee your reservation, please indicate your credit card information below: ____American Express ____Visa ____MasterCard ____Discover ____Diners Club Card #: _____________________________________Expiration date: _____________________ Signature: __________________________________________________Date: ______________ For Hotel Use: FEDERAL DEPOSITORY LIBRARY CONFERENCE & DEPOSITORY LIBRARY COUNCIL April 12-15, 1999 and Regional Librarians' Meeting, April 11, 1999 Conference Registration Form Register via the Web by March 26, 1999 www.access.gpo.gov/su_docs/dpos/99conreg.html PLEASE TYPE: Depository Library Number (if applicable): ________________________________ Name: ____________________________________________________________ Institution: _________________________________________________________ Library Name: ______________________________________________________ Address: __________________________________________________________ City: State: Zip ______________ Phone: ____________________________________________________________ Internet Address:____________________________________________________ ____ I am new to U.S. Government documents (3 years or less) ____ I am a first-time attendee ____ I am a former Depository Library Council member ____ I am from a Regional library Library Type: ___ Academic ___ Public ___ Law ___ Other If you are unable to use the Web registration form, mail, fax, or e-mail this form to: Chief, Depository Services Fax: 202-512-1432 Library Programs Service (SLLD) smcgarr@gpo.gov U.S. Government Printing Office Washington, DC 20401