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President
(two-year term, elected in even-numbered years) |
GENERAL
• Serves as the chief officer of the chapter and is responsible for
the Chapter's well-being
• Coordinates work of all Chapter officers and appointees
• Maintains Chapter records and archive storage. At end of term,
documents should be culled and sent to incoming president and/or to AMS
archive (see AMS directory for archivist and address)
APPOINTMENTS
• Selects student representative to National AMS Council, two 2-year
staggered terms according to school rotation schedule, (see AMS
Council Guidelines) in consulatation with one or more faculty at school
• Appoints program committee (3 members, each April)
•Appoints nominating committee (3 members,
each spring in odd years
•Appoints editor of newsletter and Website manager
MEETINGS
• Arranges meeting place for fall and spring meetings, appoint local
arrangements committee/person, make sure space and equipment needs are
met as well as hotel arrangements; have information sent to Secretary
•Receives named copies of all meeting proposals (mail and online),
checks names against meeting programs for past 12 months, forwards online
proposals to the program committee in anonymous form, and indicates if
a proposal is offered by anyone who has presented in the past year (i.e.,
the previous two meeting). Notifies
program committee chair of identity of successful applicants. Notifies
applicants of results.
•Presides over business meetings, spring and fall
•After election at spring meeting, informs all candidates of results
(president elected in even years, secretary and treasurer in odd years;
AMS council representative holds office for three years)
CONTACTS
• Reports student prize results to all who applied, the two presses,
and the Chapter Secretary
• Maintains communication with all officers and appointees
•Forwards documents and trains next president
as needed
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Secretary
(two-year term, elected in odd-numbered years) |
MAILINGS
• Produces four informational mailings (May, August, December, and
February-March), writing and soliciting information as needed; sends copy
of final wordprocessing file for each mailing to Website manager; mailings
should include names and contact information for all officers and appointees
(use past mailings as models for content).
• Publicizes CFP in mailings; sends text to Website manager for internet
distribution.
• Solicits newsletter from editor
• Has publications duplicated, folded, stuffed, and stapled as required,
labeled and sent out via first class mail. This is best facilitated by
unversity or college mail service; independent scholars may find this
task prohibitively expensive and time-consuming.
• Mails chapter newsletter and mailings (December mailing is sent
to all members of the Society in region, all other mailings go only to
registered members of Chapter in good standing, with one year grace period);
MEETINGS
•Attend twice-annual meetings, seeing to logistical needs (name tags,
etc.)
•Takes minutes at business meetings (include in mailing), reports
on previous year's meetings.
• Tabulates results of voting, both by absentee ballots and by members
present
CONTACTS
• Maintains Chapter constitution and bylaws, providing copies as
requested and brings copies to the annual meetings in case questions arise);
any changes should be forward to Website manager.
•Acts as liaison with national AMS, responding to information requests,
especially the annual report due in April of each year for national newsletter.
• Sends news of Chapter meetings to editor of national Society's
newsletter.
• Requests and receives mailing labels of all potential members of
the Chapter (now over 800) annually from the Society, which are used for
the December mailing.
• Reports to Chapter President; maintain close communication with
Treasurer and Website manager to keep information current.
• Trains next Chapter Secretary as needed; at end of term, Chapter
documents should be culled and sent to incoming officer and/or to AMS
archive (see AMS directory for archivist and address)
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Treasurer
(two-year term, elected in odd-numbered years) |
ACCOUNTING
• Sets up and maintains local bank account for Chapter
• Receives and deposits dues
• Pays bills for biannual meetings
MEMBERSHIP
• Maintains membership database (addresses, status, email, etc.,)
and collects dues
• Forwards mailing labels to Secretary in time for mailings and newsletter.
These can be already printed out or in a computer file--check preferences
of Secretary
• Receives online registrations from Website manager and sends membership
updates to Website manager to keep information current.
MEETINGS
• Arrives early to administer registration for chapter meetings (both
days) and collect dues (coffee is usually provided - request from local
arrangements)
• Pays bills for meetings
• Reports on financial status of Chapter at each business meeting
CONTACTS
• Responds to information requests of national Society, sends finanicial
reports, etc.
• Report to Chapter President; maintains close contact with Secretary
and Website manager to keep membership information current
• Trains succeeding Treasurer as needed; at end of term, documents
should be culled and sent to incoming officer and/or to AMS archive (see
AMS directory for archivist and address)
Advice from previous office
holders
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Newsletter
Editor |
• Solicits and collects information for
annual newsletter (report on members’ professional activities).
• Edits, formats and types newsletter as an MSWord or other electronic
document.
• Sends camera-ready copy to Secretary as a file or printout as preferred;
also sends to Website Manager.
• Trains replacement as needed; at end of term, Chapter documents
should be culled and sent to incoming officer and/or to AMS archive (see
AMS directory for archivist and address). |
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Website Manager
(term by appointment of the Chapter president)
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• Maintains and modifies Chapter Website to fulfill
needs of Chapter; publicizes url
• Keeps in close contact with officers of the Society, posting new
information, such as mailings, to the site
• Reminds officers of upcoming deadlines
• Works with Treasurer to keep online membership directory current
• Maintains chapter email list
• Works with local arrangements committees
to develop meeting pages on Chapter site or link to LAC site.
• Publicizes meeting CFP's on site and over email (both regional
and national lists)
• Maintains online archive of all online materials
• Maintains official online copy of the
Chapter Constitution and Bylaws
• Trains replacement as needed; at end of term, Chapter documents
should be culled and sent to incoming officer and/or to AMS archive (see
AMS directory for archivist and address)
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AMS
Council
Representative
(3-year term) |
• Attends the AMS Council meetings, representing
Chapter concerns
• Submits minutes to the chapter, reporting especially on national
initiatives concerning the Chapter
• see AMS Council Guidelines for more information
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Student
Representative
(2-year term) |
• Represents concerns of students in Chapter
at the Chapter business meeting
• Represents student needs at AMS Council meetings
• Reports to the Chapter on AMS Council meetings, focusing on issues
concerning students in the Chapter
• see AMS Council Guidelines for more information |
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Program
Committee
(1-year term) |
• Send CFP to Chapter Secretary, make sure it is
publicized appropriately
• Solicits and evaluates paper proposals for chapter meetings
• Inform all who applied of results, submitting program to Secretary
for publication
• Chooses a winner for the A-R Editions and Indiana University Press
Outstanding Student Paper awards from entries submitted and inform President
of results
• See checklist of proposal process
for more info.
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Nominating
Committee
(2-year term) |
• Submits names of two candidates for
each office coming up for election to the President at least nine weeks
prior to the spring business meeting at which the election is to take place.
Nominations must include a letter from each candidate, stating that he or
she will serve if elected.
• See Constitution and Bylaws for further
details |
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Local Arrangements
Committee
(Appointed by president for single meeting) |
• Serves as host for AMS Midwest Chapter
meeting in spring or fall, usually with support of host institution and
at no cost to the Chapter. Traditionally there is no registration fee for
Chapter meetings; membership fees only.
• Works with Chapter President to identify suitable date for meeting.
Date should be announced at the business meeting prior, in Chapter mailings
and on the Chapter website.
• Finds (one) suitable room (50 people with podium and microphone for
speaker) for Saturday morning/afternoon and Sunday morning sessions; must
be accessible to the handicapped.
• Works with program committee to provide audio/visual equipment needed
for presentations; communicates any limitations to PC prior to Call for
Papers
• Works with area hotels whenever possible to secure discounted rates
and room block for Chapter at convenient hotels to meeting site. Cost is
an important factor, especially for student participants. (For Chicago meetings,
the chapter is not yet large enough to bargain effectively for discounts,
but it should be possible in smaller cities.)
• Provides registration table with chairs for Chapter Secretary
• Organizes Chapter lunch, happy hour, or dinner on Saturday. (Some
institutions provide coffee service for a.m. sessions.)
• Works with Website Manager to develop website or page with meeting
information (see previous sites for examples)
• Collaborates with Chapter Secretary to publish meeting information
in Chapter mailings well in advance of meeting. Complete information is
sent out three months prior; announcement is sent out at least six months
prior. Local information may be distributed at meeting registration.
• Works with PC and Secretary to publish meeting program (usually just
a single sheet front and back).
• Remains on-site during the meeting to troubleshoot problems, assist
session chairs, and accept heartfelt appreciation of Chapter during business
meeting.
• Some LACs coordinate or publicize local cultural events, so that
Chapter attendees can attend.
• Sends archival information to Website manager and Chapter president. |
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Other Committees |
• Serve as directed by the President. |