Users

TBP Officer Positions

Officer Position	F2011	W2012	F2012	W2013
President	Dan Kiefer	Dan Becker	Mike Hand	Kristin Graf
Vice President	Dan Becker	Kristin Graf	Mike Boyd	Ryan Chen
External Vice President	Mike Hand Patty McCormick	Vicki Choe Kevin Joseph	Vicki Choe Kevin Joseph	Mike Boyd Natalie Eyke
Secretary	Michelle Mastria	Michelle Mastria	Chris McMullen	Chris McMullen
Treasurer	Kevin Shallcross	Matthew Khoo	Matthew Khoo	Joe Menzia
Corporate Relations	Devina Sanjaya	Mike Hand	Kristin Graf	Eamonn Shirley
Activities	Josh Larson	Nathan McKay	Isabel Cosnahan	Shannon Liu
Service	Maria Schneider	Chris McMullen	Maria Schneider	Maria Schneider
K-12 Outreach (MindSET)	Mathan Rowley	Carlos Pons Sipermann Nathan Rowley	Marissa Lafata Carlos Pons Sipermann	Marissa Lafata Jeff Lowe
Campus Outreach (Tutoring)	Ben Rothacker	Ben Rothacker	Ben Rothacker	Laura Kruger
Diversity and Leadership	Eeshan Kanpara	Eeshan Kanpara	Susie Chung	Susie Chung
New Initiatives	Carlos A. Pans Siepermann	Samuel Dettling	Gina Calco	Jacob Texel
Intersociety	Nathan McKay	Jon Gold	Eeshan Kanpara	Jason Cassell
Operations	--	--	--	Vicki Choe
D7 Conference	--	--	Ariella Rose	Ariella Rose
Publicity	Jesse Tzeng Ryan Chen	Ryan Chen Justine Kunz	Ryan Chen Nick Ruff	Gina Calco Josh Kempfer
Website	Kevin Joseph	Arthur Shih	Arthur Shih	Arthur Shih

President
The President's primary jobs are to supervise the other officers and to plan and conduct all meetings. The President is the facilitator; experience as a Tau Beta Pi officer is strongly recommended. The President also acts as the representative of the society in correspondence with other organizations. The President gets to interact with many people on different levels.

o Manages the responsibilities of the officers

o Schedules, plans, organizes, and runs all officer and general body meetings

o Organizes the Mailout (sending invitations to all eligible students/parents)

o Is the official delegate to the National or District Convention and arranges travel plans for all MI-G delegates

o Communicates with Nationals, CoE, and the University

Vice-President
The Vice-President oversees the electee process and acts as second-in-command to the President. The VP gets to know the electees better than anyone else. Knowledge of the electee process and internal workings of TBP is a big plus, and organizational and people skills are a must. The VP gets to meet and work with many new students.

o Is the contact person for all electees

o Keeps a close eye on the progress of all electees

o Organizes the electee material, electee groups, and electee games

o Organizes and conducts electee interviews

o Works with Secretary to ensure electees have approval from Nationals

External Vice-President (2 positions, TWO TERM, elected in Fall)
The External Vice-Presidents plan and run the SWE/TBP Career Fair in the Fall and organize the CoE Leaders and Honors Brunch in the Winter. The Career Fair is the largest and most important event run by the Chapter. These officers must have excellent organizational skills and must be willing to put in a lot of time to ensure the success of the Fair. The EVPs must also oversee the selection of outstanding students for recognition at the Honors Brunch. They should have strong PR skills as they get to work with leaders in the College of Engineering and corporate representatives.

o Plan and run the Fall SWE/TBP Career Fair, planning starts in December

o Recruit TBP members to serve on Career Fair committees

o Plan and run the Winter CoE Leaders & Honors Brunch

o Recruit TBP active members to serve on Honors Brunch committees

Treasurer (TWO TERM, elected in Fall)
The Treasurer is responsible for managing the Chapter’s finances and day-to-day monetary transactions. This position requires excellent organizational skills and an interest in learning about the Chapter’s finances.

o Creates and administers the budget each semester

o Promptly processes reimbursements through SOAS

o Records donations to TBP and donations to charity

o Files annually (by May 15) IRS Form 990, Return of Organization Exempt From Income Tax

Secretary (TWO TERM, elected in Winter)
The Secretary is the primary communications link between our Chapter and Nationals and has the best knowledge of the national organization. Responsibility and an enthusiastic interest in the behind-the-scenes working of the Chapter are a must.

o Reports all Chapter information to Nationals in a timely manner

o Collects and files electee catalog cards

o Reserves rooms

o Attends District Conference in Winter (just after being elected)

o Compiles Chapter Survey to send to Nationals in May (with help from Service Chair)

o Sorts eligibility list

Activities Chair
The Activities Chair is responsible for organizing many of the Chapter’s social events and the Initiation banquet. This officer also handles ordering and getting food for all meetings. Access to a car is necessary. This position is great for outgoing and creative personalities.

o Plans social events throughout the semester

o Brainstorms and implements new socials

o Orders dinner for meetings and purchases drinks and sides from store

o Sets up food at meetings and cleans up room after

o Organizes the banquet, its food, and its attendance, and finds a keynote speaker

Service Chair
The Service Chair is in charge of overseeing all service projects done by the Chapter. The Chair must communicate with the many project leaders to ensure the success of the events. The Service Chair should have an outstanding interest in community service and good organizational skills.

o Recruits project chairs to run each service project

o Provides project chairs with direction and any necessary material

o Collects project reports and pictures from project leaders and helps compile Chapter Survey with Secretary

o Plans and implements new service projects

o Works with VP, Website Chair, and electees to ensure that service requirements and deadlines are met

o Direct oversight of Book Swap

o Publicizes service events

New Initiatives Chair
The New Initiatives Chair is responsible for identifying, developing, and implementing new ideas and improvements in almost any area of the Chapter. The Chair runs New Initiative meetings which serve as a forum for Chapter members to discuss ideas, suggestions, and concerns. Access to a car is helpful. This position requires initiative and creative thinking, and is perfect for someone who has a desire to impact the Chapter.

o Plans and runs 5 New Initiatives meetings throughout the semester

o Provides food and drinks at meetings

o Keeps up-to-date with what’s happening at the Chapter, College, and University to identify new opportunities

o Develops new service, social, and intersociety ideas (works with corresponding officers to implement)

o Improves image (external) and workings (internal) of Chapter

Website Chair
The Website Chair updates and manages the Chapter website. A new website will be launched at the beginning of Winter semester, and this officer should be ready to continue development on the site over the course of the semester with the website commitee. The Website Chair should ideally have prior experience with web technologies (CSS, HTML, PHP, mySQL, and Javascript).

o Continues development, bug testing, and user feedback on the new website

o Keeps website up-to-date by posting news stories, officer bios, service projects, meeting minutes, Cornerstones, forms, and pictures

o Manages website access and tracking of all active and electee requirements

o Manages and keeps up-to-date all Chapter mailing lists

o Orders cords and stoles for graduating members

o Orders DA gifts and arranges distribution to DA members

o Takes meeting minutes at general body meetings when necessary

Campus Outreach Chair
The Campus Outreach Chair (a new position that is an expansion of the former Tutoring Chair) is in charge of all Chapter efforts related to academics on campus. This consists largely of tutoring, but new outreach programs that utilize our resources are also encouraged. The position requires interest in expanding and improving our academic presence on campus.

o Schedules tutoring events throughout the semester

o Organizes electees and actives to serve as tutors

o Publicizes tutoring events through email, flyering, chalking, and announcements

o Works with other societies and the College to improve tutoring services

o Seeks and coordinates new opportunities for outreach to CoE students, especially Freshmen and Sophomores

K-12 Outreach Chair (TWO TERM, elected in Winter)
The K-12 Outreach Chair (a new position) is responsible for the Chapter’s engineering outreach within the community. This consists largely of the MindSET outreach program but may be expanded in the future. The position requires working with both the Chapter and the community.

o Leads the MindSET Committee in planning all MindSET activities

o Is the contact person for K-12 local schools and for communication with Nationals regarding MindSET

Corporate Relations Chair
The Corporate Relations Chair is the Chapter’s liaison to the corporate world. This position involves interfacing with industry representatives and thus requires good people skills.

o Arranges for industry representatives to give corporate presentations at meetings

o Provides opportunities for members to network with industry

o Creates a TBP Resume CD to hand out to companies at each semester’s Career Fair

Intersociety Chair
The Intersociety Chair is responsible for the Chapter’s sports activities. The Chair is also in charge of arranging intersociety socials and maintaining strong relationships with other CoE societies. This position is for an enthusiastic member who likes playing IM sports.

o Registers and manages the Chapter’s teams for IM sports, usually two per sports season (2 seasons per semester)

o Attends all IM sports events and managers’ meetings

o Works with other societies to plan intersociety socials and intersociety sports

o Organizes new intersociety events

o Attends all UMEC general body meetings as TBP student representative

Diversity and Leadership Chair (TWO TERM, elected in Winter)
The Diversity and Leadership Chair is responsible for setting up programs that foster a spirit of diversity and leadership in the College. This position requires an understanding and interest in these issues.

Serves on the CoE MLK Symposium Committee (monthly meetings in Fall, biweekly in Winter) to help organize MLK Symposium Events

o Organizes, finds speakers for, and moderates the TBP/MLK Luncheon Series

o Plans Engineering Futures events (leadership and interpersonal skills training) for officers and for Chapter and College

o Publicizes for all MLK and EF events

Publicity Chair (2 positions)
The Publicity Chairs are in charge of publishing the TBP Cornerstone newsletter, sending announcements/reminders to the Chapter, managing the Chapter’s mailing lists, and publicizing any Chapter events. The duties of the position are divided by the two Chairs at their discretion. These Chairs should be creative, organized, and have good writing skills.

o Publish the Cornerstone for every general body meeting

o Send a Weekly Announcements email to Chapter mailing lists every Monday

o Email announcements from officers to all members

o Publicize Chapter events to the College and/or University if necessary (in collaboration with officer in charge of event)

Graduate Student Coordinator
The Graduate Student Coordinator runs the electee process for graduate students and organizes all graduate socials. This position is typically filled by a graduate student member.

o Is the contact person for all grad electees

o Tracks progress of grad electees

o Arranges grad electee interviews and group meeting

o Organizes all grad socials, sometimes in conjunction with other societies

Developing Webmaster vs. Maintaining Webmaster

Types of User Accounts

Administrators – Website Chair

Vice President

Secretary

Service Chair

MindSET Chairs

Membership Chair

Project Leaders

Group Leaders

Actives/Electees

o User Profiles

o Upload Resumes

o Shirt Size

o Email List control, Announcement control

o Progress Report

o Event sign-up, etc.